Effectual

HR Coordinator

Effectual

full-time

Posted on:

Location Type: Hybrid

Location: United States

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Salary

💰 $65,000 - $85,000 per year

About the role

  • Support new hires as a point of contact from offer acceptance through Day 30, following established HR processes to ensure a consistent and welcoming experience
  • Initiate and track I-9 completion within legal deadlines; conduct E-Verify as required
  • Assist with coordinating equipment orders and system access requests with IT; confirm delivery and access before each new hire’s start date
  • Follow established onboarding checklists for each new hire cohort, tracking completion and escalating gaps to HR leadership
  • Send welcome communications and Day 1 logistics emails using established templates
  • Support buddy program coordination as directed by HR leadership; notify buddies, facilitate introductions, and maintain the buddy tracker
  • Send Day 5, Week 2, and 30-day check-in communications from established templates; flag early disengagement signals to HR leadership
  • Send manager reminder templates prior to each cohort start date; follow up with managers on Day 1 responsibilities as directed by HR leadership
  • Enroll new hires in Udemy Business and assign appropriate learning paths on Day 1
  • Support the creation and maintenance of accurate employee records in ADP Workforce Now, including new hire setup, status changes, and terminations

Requirements

  • 3–5 years of HR coordinator, HR generalist, or related HR experience
  • Hands-on experience with an HRIS system; ADP Workforce Now experience strongly preferred
  • Working knowledge of I-9 compliance and E-Verify processes
  • Exceptional organizational skills and attention to detail — you follow established processes to a high standard and follow through consistently
  • Strong written and verbal communication skills; able to communicate with professionalism across all levels of the organization
  • Ability to manage multiple priorities in a fast-paced, distributed work environment while operating within a defined structure and escalating appropriately
  • Comfort working with confidential employee information and maintaining appropriate discretion at all times
  • Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent practical experience
Benefits
  • Medical, dental, and vision health insurances
  • Short-term disability, long-term disability, and life insurances
  • 401(k) with Company match
  • Paid time off (PTO) — 120 hours accrued over one year
  • Paid time off for major holidays (14 days per year)
  • Udemy Business access for professional development
  • Hybrid work environment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HRISI-9 complianceE-Verifyemployee records managementonboarding processesADP Workforce Nowlearning management systemsdata trackingtemplate communication
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationprofessionalismmulti-taskingdiscretionproblem-solving