Effective School Solutions

Operations

• Support Regional Directors with calendar management and follow-up on team or project-related items.
• Attend leadership meetings to capture key discussion points and ensure follow-through on next steps.
• Follow up with clinicians to collect outstanding items such as license updates, training completion, and timesheets.
• Send reminders for company-wide meetings (e.g., Group Supervision, Town Halls).
• Help set and maintain timelines for key initiatives (e.g., Talent Reviews, Performance Reviews, Employee Handbook), ensuring projects stay on track and are completed fully.
• Serve as a liaison between school teams, ESS leadership, and clinical staff to ensure smooth coordination across functions.
• Maintain a master calendar for your region, tracking key academic and district events like board meetings and grading periods.
• Track and support completion of staff trainings; enroll team members in training platforms as needed.
• Coordinate embedded professional development logistics, including scheduling, securing presenters, and managing materials.
• Plan and oversee food and supply orders for team events, such as open houses and holiday parties.
• Coordinate appreciation efforts such as staff gifts and cards for birthdays or key milestones.
• Collaborate with the Reimbursement Team to ensure clinicians are credentialed and billing-ready for newly launched districts.
• Create and quality-check flyers and event materials for district communications (e.g., parent workshops).
• Print materials as needed for events and other program needs.
• Track budgets and expense reports; monitor discrepancies or overages.
• Support data reporting efforts by gathering clinical and operational information, preparing summaries, creating slide decks, and partnering with the data analytics team for district needs.
• Review Board Meeting notes or recordings to identify updates, particularly in the spring planning period.

Regional Operations Assistant - Connecticut (Hybrid)