Earnest

Executive Assistant

Earnest

full-time

Posted on:

Location Type: Remote

Location: California • United States

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About the role

  • Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders
  • Proactively prioritize, coordinate, and protect the CEO’s time, ensuring alignment with company priorities and key decision points
  • Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
  • Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism
  • Coordinate domestic and international travel, itineraries, and logistics
  • Support preparation for board meetings, executive leadership meetings, and external presentations
  • Manage sensitive and confidential information with the highest degree of integrity and trust
  • Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities

Requirements

  • 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
  • Exceptional organizational skills with the ability to manage multiple priorities simultaneously
  • Strong executive presence and comfort interacting with senior leaders, board members, and external partners
  • Outstanding written and verbal communication skills
  • Proactive, resourceful, and able to operate independently with sound judgment
  • High level of discretion and professionalism when handling confidential information
  • Advanced proficiency with Google Workspace and comfort learning new tools quickly
  • Experience in fintech, financial services, or technology companies (even better)
  • Prior experience supporting a remote executive (even better)
Benefits
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Applicant Tracking System Keywords

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Soft Skills
organizational skillsexecutive presencewritten communicationverbal communicationproactiveresourcefulsound judgmentdiscretionprofessionalism