Experiential Marketing Coordinator
E.L.F. BEAUTY
full-time
Posted on:
Location Type: Hybrid
Location: Los Angeles • California • United States
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Salary
💰 $25 - $30 per hour
About the role
- Coordinate event travel bookings (flights, hotels, ground transportation) for team members and partners and managing travel communications across the team.
- Assist with vendor onboarding.
- In partnership with Associate Manager, manage shipment logistics, inventory list, and building detailed product planning.
- Help maintain run-of-shows, invite coordination, contact sheets, and face sheets that serve our events.
- Attend meetings and provide meeting notes with action items.
- Assist with development and maintenance of event and product look book.
- Assist with onsite event needs when applicable.
- Maintain accurate product inventory across event storage spaces, product rooms, and on-hand activation materials.
- Oversee product room organization, cleanliness, and accessibility. Ensure products are properly labeled, shelved, and rotated to reduce waste or expiration concerns.
- Coordinate replenishment needs in partnership with Experiential, Office Ops, and Warehouse teams.
- Manage event storage room operations, including tracking what assets live where and confirming timely returns post-activation.
- Support fulfillment and packing for event product orders, kits, and replenishments as needed.
- Maintain up-to-date storage and asset logs with detailed counts, movement tracking, and usage summaries.
- Update project trackers and shared documents.
- Schedule meetings and coordinate cross-functional calendars.
- Take ownership of administrative tasks that slow the team down.
- Flag gaps, missing information, or any risks identified.
- Build and maintain simple systems organized to keep projects organized.
Requirements
- Extremely organized and detailed oriented.
- Comfortable managing multiple workstreams at once.
- Proactive and eager to learn.
- Clear and professional communicator.
- Resourceful and calm under pressure.
- Excited to grow in experiential marketing and event production.
- Bonus if you have internship or early career experience in events, production, hospitality, or marketing.
- Bonus if you LOVE live events, culture, and bringing experience to life.
Benefits
- Total compensation includes base salary, annual company-based performance bonus, and equity.
- Medical, dental, and vision insurance.
- Retirement savings plan.
- Gender neutral parental leave.
- Unlimited paid time off.
- Flexible time off.
- Year-round half-day Fridays.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
organizeddetail orientedmanaging multiple workstreamsproactiveeager to learnclear communicatorprofessional communicatorresourcefulcalm under pressureevent production