dsm-firmenich

Assistant, Site Office Administration

dsm-firmenich

full-time

Posted on:

Location Type: Office

Location: Exton • Pennsylvania • United States

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Salary

💰 $25 - $31 per hour

About the role

  • Provide comprehensive administrative and operational support to the Senior Director Manufacturing Site Leader
  • Organize and schedule site meetings, leadership team sessions, and other site events
  • Prepare and distribute agendas, meeting materials, and minutes, as needed
  • Create and edit PowerPoint presentations for site meetings and leadership communications
  • Manage the Senior Director Manufacturing - Site Leader’s calendar, including scheduling appointments and resolving conflicts
  • Oversee food service arrangements for the site
  • Provide day-to-day administrative assistance to the Site Leader
  • Handle correspondence, document preparation, and other administrative tasks as required
  • Prepare and finalize presentations, reports etc as requested
  • Arrange travel and accommodation (including robust travel plans & itineraries); Support in expense claims
  • Anticipates needs and proactively acts in partnership with relevant functional Leadership

Requirements

  • High School Diploma or equivalent required
  • Associate’s or Bachelor’s degree preferred
  • Minimum 3–5 years of administrative experience, preferably in a manufacturing or corporate environment
  • Strong organizational and time-management skills
  • Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word)
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities and maintain confidentiality
  • Ability to work in and navigate through digital collaboration platforms (Teams, Yammer, Skype for Business etc)
  • Excellent communication, both written and verbal in English
Benefits
  • A competitive compensation package, with comprehensive health and welfare benefits
  • A place to grow and develop
  • A company that is purpose-led and performance-driven in a corporate culture that values people and planet
  • The opportunity to work on growing brands and build on a strong foundation
  • The chance to make improvements and make an impact on the business
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementdocument preparationpresentation creationreport preparationtravel arrangementexpense claims
Soft Skills
organizational skillstime-management skillscommunication skillsconfidentialityproactive approach
Certifications
High School DiplomaAssociate’s degreeBachelor’s degree