Legal Administrative Assistant
Domtar
full-time
Posted on:
Location Type: Hybrid
Location: Montreal • Canada
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About the role
- Coordinate and support the legal department’s meetings and events, including planning, logistics, document preparation, and on-site assistance.
- Serve as a point of contact for internal legal stakeholders and executive assistants to ensure efficient information flow.
- Support legal and financial reporting processes, including provisions, data collection, version control, and submissions.
- Assist with the preparation of legal presentations and documents as required.
- Manage and organize legal files and archives, both electronic and paper.
- Arrange travel and prepare detailed itineraries.
- Prepare and review expense reports in Concur, ensuring compliance prior to approval.
- Provide general administrative support to help maintain the efficiency of the legal department.
Requirements
- Minimum of 5 years’ experience as a senior administrative assistant
- Fully bilingual in French and English, with superior grammar and spelling in both languages
- Excellent knowledge of the Microsoft Office suite
- Ability to learn new software as needed (SAP, SharePoint, Concur, etc.)
Benefits
- Competitive salary and annual bonus
- At least three weeks of vacation and three discretionary days off per year, effective from day one
- Comprehensive group insurance coverage from day one
- Telemedicine service
- Defined contribution pension plan with generous employer contributions, effective from day one
- Employee and family assistance program
- Training and professional development support program
- Hybrid work model: on-site and remote
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportdocument preparationdata collectionversion controlexpense report preparationlegal presentations preparationfile managementitinerary preparation
Soft Skills
communicationorganizational skillsbilingual (French and English)attention to detailefficiency