Distro

Bookkeeper

• Realizar tareas diarias de registro contable y mantener información financiera precisa.
• Completar conciliaciones bancarias y de cuentas.
• Procesar transferencias de inventario y asegurar la documentación correcta.
• Apoyar en tareas de cuentas por pagar y cuentas por cobrar.
• Preparar y actualizar asientos en el sistema contable.
• Brindar soporte en actividades de cierre mensual.
• Mantener archivos y documentación organizados siguiendo políticas internas.

Bookkeeper – Auxiliar Contable

Administrative Assistant

• Realizar trámites y gestiones administrativas del día a día.
• Gestionar facturación, cobros y pagos (se valora la experiencia con programas contables).
• Manejar y actualizar información en Excel (nivel básico–medio).
• Gestionar y organizar el correo electrónico interno.
• Realizar conciliaciones básicas y cruces de información entre diferentes Marketplace y facturas.
• Ingresar facturas en A3 o apoyar en contabilidad (conocimientos valorados, no obligatorios).

Asistente Administrativo

Marketing

• Monitoreo básico de rendimiento web (GA4).
• Apoyo en análisis SEO y pruebas A/B.
• Implementación de actualizaciones SEO on-page.
• Carga y gestión de contenido en CMS siguiendo buenas prácticas.
• Construcción y envío de campañas en herramientas como Mailchimp/ActiveCampaign.
• Soporte en automatizaciones básicas.
• A/B testing, monitoreo de métricas y limpieza del CRM.
• Programación de publicaciones en herramientas de gestión social.
• Apoyo en producción de videos cortos y orden de assets de marca.
• Gestión de tareas y tiempos en ClickUp.
• Apoyo en proyectos generales del área.
• Creación de SOPs y actualizaciones en Loom.

Asistente de Marketing Digital

• Gestionar el “detrás de escena” de las operaciones inmobiliarias, seguir plazos y etapas, y asegurar que toda la documentación se complete a tiempo.
• Crear contenido visual de alta calidad en Canva, configurar y monitorear anuncios en Facebook Ads, y administrar páginas de destino para generar leads.
• Crear y optimizar campañas automatizadas (Smart Plans), organizar bases de datos de contactos e implementar mejores prácticas para mejorar la eficiencia.
• Optimizar flujos de trabajo, administrar prioridades del liderazgo y mantener comunicación constante por WhatsApp, correo electrónico y Slack.
• Coordinar detalles personalizados como regalos de cumpleaños/aniversarios y gestionar la interacción en redes sociales.

Asistente de Marketing

Accountant

• Perform daily accounting and financial support tasks within our case management system.
• May work within QuickBooks.
• Assist with data entry, reconciliation, and review of financial records related to client matters.
• Support accounts payable and accounts receivable workflows as needed.
• Enter, review, and maintain accurate financial data with precision.
• Identify discrepancies, missing information, or errors and proactively escalate issues.
• Communicate professionally with team members and leadership.

Accountant Assistant

• Manage monthly accounting close processes for multiple clients, ensuring accurate reconciliations, journal entries, and financial statements.
• Supervise and review the work of the bookkeeping team.
• Handle advanced accounting tasks: multi-entity, classes/departments, job costing, taxes, inventory, and COGS.
• Prepare and monitor budgets and cash flow.
• Identify financial trends, risks, and opportunities for improvement.
• Oversee AP and AR processes, bank reconciliations, and credit card reconciliations.
• Support onboarding and cleanup processes for new clients.
• Implement and maintain SOPs and internal controls.
• Support system migrations and automation projects (QBO, NetSuite, Bill.com, among others).
• Act as the primary point of contact for clients, ensuring clear and timely communication.

Staff Accountant

• Develop and execute integrated marketing strategies aligned with company goals.
• Oversee campaigns across email, social media, SEO, automation, and branded collateral.
• Ask smart questions to understand brand voice and client pain points (messy books, payroll complexity, etc.).
• Turn insights into clear, consistent messaging across all channels.
• Use Instantly + LinkedIn Sales Navigator for segmentation & automation.
• Ghostwrite two long-form SEO-optimized posts per month.
• Create and schedule three weekly posts using tools like WeConnect.
• Use Canva or similar tools to create visuals & short-form videos.
• Maintain and update website for clarity, consistency, and conversion.
• Drive qualified, booked discovery calls with ICP-fit SMBs.
• Maintain weekly dashboards, monthly reporting decks, and real-time tracking (Sheets/Notion).
• Own campaigns end-to-end and continuously optimize.
• Work directly with the CEO through weekly alignment touchpoints.
• Ensure all content meets bookkeeping & payroll compliance standards.
• Build internal systems for content sourcing and automation.
• Manage list hygiene and data integrity.
• Test new tactics, tools, and campaigns to improve performance.

Marketing Manager

Legal Assistant

• Case Setup & Matter Management
• Create and maintain matters in Clio
• Open new cases, organize pleadings, correspondence, discovery, and exhibits
• Maintain consistent electronic file structures and naming conventions
• Draft routine legal documents under attorney direction, including:
• Complaints
• Demand letters
• Notices
• Standard motions and responses based on firm templates
• Format documents to court-filing standards
• Proofread all work for accuracy, completeness, and formatting discipline
• E-file documents in Florida state courts and federal courts (CM/ECF), as trained
• File routine notices, pleadings, and submissions
• Save and properly organize filing confirmations
• Send and track medical records and billing requests to medical providers and facilities
• Communicate directly with medical providers, billing departments, and records custodians regarding records requests and follow-ups
• Receive, organize, and compile medical records and billing into clean, chronological files
• Prepare and organize medical records for attorney review in advance of demand letters, complaints, and litigation filings
• Assist with discovery preparation and document organization
• Prepare draft correspondence to opposing counsel, insurers, and medical providers
• Support attorneys with hearing preparation, exhibit organization, and case summaries
• Use AI tools to assist with summarization, document organization, and first-pass drafting under attorney supervision

Legal Assistant – Litigation, Case Production

Graphics Designer

• Diseñar elementos visuales para web, redes sociales, email marketing y anuncios.
• Crear materiales impresos: brochures, flyers, logos y presentaciones corporativas.
• Colaborar en sesiones de brainstorming para nuevas campañas y newsletters.
• Mantener y cuidar la identidad de marca de nuestros aliados estratégicos.
• Producir prototipos y artes finales usando Adobe Creative Suite.

Diseñador Gráfico, VM

COP 4,500,000 - COP 5,000,000 per month

Accounts Receivable

• Review client contracts, process payments, and manage automatic monthly billing
• Generate invoices for legal fees, filing fees, and attorney expense reports
• Handle billing calls, respond to emails regarding case status or audits, and follow up with clients on outstanding balances
• Perform data entry in QuickBooks and Cerenade, including cost logs, shipments, and time entries
• Monitor office calendars for hearings and appointments to ensure balance collection; assist team members during absences

Accounts Receivable Assistant

QA Engineer

• Diseñar planes de prueba, escenarios, guiones o procedimientos.
• Documentar defectos de software usando un sistema de seguimiento de errores y reportarlos a desarrolladores.
• Identificar, analizar y documentar problemas relacionados con la funcionalidad, resultados, pantallas o contenido.
• Participar en revisiones de diseño para aportar comentarios sobre requisitos, diseños, cronogramas o problemas.
• Documentar procedimientos de prueba para asegurar replicabilidad y cumplimiento con estándares.
• Realizar pruebas de compatibilidad con programas, hardware, sistemas operativos o redes.
• Probar modificaciones del sistema antes de su implementación.
• Revisar documentación de software para garantizar precisión técnica, cumplimiento y mitigar riesgos.
• Crear o mantener bases de datos de defectos conocidos.
• Utilizar programas para ejecutar pruebas automatizadas y manuales.
• Monitorear el rendimiento del programa para operaciones eficientes.
• Colaborar con equipos, BA o PO para evaluar problemas y recomendar soluciones.

Software QA Engineer

• Revenue Operations: Prepare pricing proposals (flat/phased fees), manage client onboarding, handle invoicing.
• Trust Accounting: Manage trust/operating account allocations; ensure compliance with law firm accounting rules.
• Financial Support: Perform light bookkeeping, billing reconciliations, financial reporting using QuickBooks.
• Legal Support: Assist drafting legal documents, managing matter milestones, filing documents with government agencies (Secretary of State, etc.).
• Data Management: Maintain organized digital files; update firm systems with precision.

Payroll

• Review and reconcile system invoices.
• Perform accurate data entry, data cleaning, and report generation (Excel).
• Reconcile balances between Employee Navigator and payroll software, ensuring collected and deducted amounts align.
• Verify employee enrollments and confirm termination enrollments, including collection of any remaining balances for the month.
• Ensure accuracy of payroll-related deductions and processes (note: this role does not process payroll but supports payroll accuracy).
• Generate and analyze payroll and HR-related reports.
• Utilize Prism and Emp

• Prepare and analyze monthly financial statements for each property, ensuring accuracy and compliance with accounting standards.
• Collaborate with property management teams to collect and verify financial data, including income, expenses, and capital expenditures.
• Generate accurate and timely detailed financial reports for stakeholders, providing insights into property performance and financial trends.
• Post monthly journal entries and prepare monthly financial reports for a portfolio of properties, including reclasses and accruals provided by onsite community managers.
• Prepare lender replacement reserve draws as needed.
• Record recurring monthly journal entries and update month-end reporting workbook to reconcile balance sheet accounts.
• Coordinate the accrual process with the on-site managers monthly.
• Review and code invoices in the AP processing system.
• Reconcile all bank accounts and credit card statements monthly.
• Complete routine real estate tax reconciliations.
• Assist with the preparation of annual operating budgets.
• Attend monthly financial review meetings and provide insights to leadership related to financial reporting.
• Oversee treasury management, engaging in short-term and long-term cash planning on a daily and weekly basis.
• Closely monitor current cash balances held by properties.
• Provide forecasts of cash requirements routinely to management.
• Assist in the calculation of cash available to distribute when applicable.
• Assist management with special projects and other tasks assigned.
• Process and review property-related invoices, ensuring accuracy and proper coding.
• Manage tenant billing and collections, addressing any outstanding balances and coordinating with property management on delinquencies.
• Reconcile property bank accounts and resolve discrepancies promptly.
• Work with external tax consultants to ensure timely and accurate filing of property-related tax returns.
• Stay informed about changes in tax laws and regulations that may impact property accounting practices.
• Assist in the preparation of schedules and documentation for annual audits.

Property Accountant

• Daily data entry and report generation
• Researching billing history
• Setting up journal entries
• Daily bank position review
• Making bank reconciliation adjustments for monthly statements
• Building and maintaining positive relationships with clients and coworkers
• Preparing consolidated financial statements for individuals, trusts, and entities
• Accurately coding various personal and professional transactions
• Preparing transaction reports for client review and approval