Support daily AR functions: cash application, collections coordination, transaction posting, and customer record maintenance
Manage billing, monitor open balances, and ensure accurate payment application
Provide regular updates on outstanding receivables
Maintain accurate customer and vendor records, including electronic filing of onboarding documents and contracts
Process incoming payments (ACH, credit cards) and apply to correct accounts
Prepare and distribute monthly customer statements; follow up on outstanding balances
Draft and manage professional, non-aggressive correspondence regarding past-due accounts
Coordinate with office staff, sales, and account executives to facilitate timely payments
Investigate and resolve billing discrepancies with internal teams
Use Excel (including VLOOKUPs) for data reconciliation, aging reports, and receivables tracking
Maintain and update daily KPI dashboards
Assist with month-end close activities and annual audit preparation

Requirements

Fluent in English and Spanish
Strong analytical and problem-solving skills with attention to detail
Comfortable making professional billing issue calls
Excellent written and verbal communication skills
Working knowledge of GAAP
Excellent time management and organizational skills
Proficient with Excel, Google Suite, and QuickBooks
Required education: Degree in Accounting, Finance, or Business Administration
Proficiency in ERP systems required (QuickBooks mandatory; NetSuite, SAP, Oracle preferred)
2 to 4 years direct experience in AR, Collections, or General Accounting
Minimum 1 full year in same role per employer; no job-hopping
Experience managing full AR cycle from billing to month-end reconciliation
English proficiency at C1 level

Benefits

100% hybrid from day one: 2 days remote, 3 days in-office (strong candidates may be considered fully remote)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts receivablecollections coordinationtransaction postingpayment applicationbillingdata reconciliationGAAPmonth-end reconciliationKPI dashboardsfull AR cycle

Soft Skills

analytical skillsproblem-solving skillsattention to detailcommunication skillstime managementorganizational skills