Disability Management Employer Coalition (DMEC)

Events

• This position is responsible for contributing to the successful planning, implementation, and growth of DMEC’s in-person conferences and regional events.
• Leads the development and management of project plans and deadlines related to all aspects of DMEC conferences and events ensuring that all necessary information is communicated with and completed by staff, volunteers, third-party vendors, and other constituents.
• Assists in the creation and management of the annual DMEC conferences budget, including researching and gathering information to assist in the creation of the budget and monthly expense scheduling and monitoring.
• Works closely with DMEC staff, vendors, and volunteers to develop and implement successful conferences and events.
• Assists the Director of Membership, Business Development and Events in all aspects of conference management, logistics, and execution.
• Coordinates the management of all venue sourcing, special events, overnight accommodation, room blocks, reservations, meals, and special requests for staff, speakers, VIPs, etc. for all DMEC events.
• Assists with the management of onsite conference activities, including room sets, AV set-up, exhibit hall, and registration set-up/tear down, etc.
• Manages the planning and oversight of DMEC conference recordings.

Events Manager

Executive Assistant

• Provides high-level administrative, coordination, and operational support to the Chief Executive Officer and the Vice President of Operations.
• Manages calendars for the CEO and VP of Operations, prioritizes meetings, resolves conflicts, and anticipates scheduling needs.
• Coordinates travel, logistics, and itineraries for executive leadership.
• Manages the flow of email, meeting requests, and inbound communications, exercising sound judgment about urgency and importance.
• Coordinates logistics and materials for board meetings, committees, councils, and executive advisory bodies.
• Schedules meetings, prepares agendas and packets, documents notes and action items, and ensures timely follow-up and distribution.
• Drafts, formats, and distributes executive communications at the direction of leadership.
• Utilizes technology stack effectively, including Microsoft 365, BoardEffect, Teamwork, and Salesforce.