DiliTrust

Office Manager

DiliTrust

full-time

Posted on:

Location Type: Hybrid

Location: Dubai • United Arab Emirates

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About the role

  • Manage office supply inventory and place necessary orders
  • Oversee office maintenance, cleaning, and security
  • Coordinate office layout, seating arrangements, and workspace optimization
  • Organize and maintain company records, documents, and databases
  • Manage all administrative procedures related to immigration
  • Support foreign employees with their onboarding and legal compliance
  • Assist with onboarding new employees and organizing orientation sessions
  • Act as a point of contact for employee inquiries regarding office policies
  • Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
  • Plan and coordinate team-building activities and corporate events
  • Manage office budgets, monitor expenses, and process invoices
  • Collaborate with the finance team on expense reporting and cost optimization
  • Negotiate contracts with suppliers and service providers
  • Record contracts, amendments, signed quotes, and customer orders in the internal information system
  • Issue customer invoices
  • Monitor accounts receivable and follow up with customers in collaboration with the customer service team
  • Serve as a liaison between various departments and external stakeholders
  • Manage internal communications and distribute company-wide announcements
  • Schedule and coordinate meetings, travel, and logistics

Requirements

  • 3 years of experience in office administration
  • Office management experience
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
  • Fluent English and Arabic
Benefits
  • Join a fast-growing company in a friendly, international environment (offices in France, Italy, Spain, Canada as well as Dubai and Mexico)
  • Our "Telework Charter" guarantees that you can find the right balance between "Onsite" and "Remote"
  • Last but not least, all the day-to-day benefits of the CSE, luncheon vouchers, profit-sharing bonuses, weekly sport session organized by TrainMe, etc…
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office administrationoffice managementinventory managementdocument managementbudget managementcontract negotiationexpense reportingaccounts receivableonboarding procedureslegal compliance
Soft Skills
communicationorganizational skillsteam coordinationproblem-solvinginterpersonal skillsattention to detailcustomer servicecollaborationleadershipevent planning