Office Manager
DiliTrust
full-time
Posted on:
Location Type: Hybrid
Location: Dubai • United Arab Emirates
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About the role
- Manage office supply inventory and place necessary orders
- Oversee office maintenance, cleaning, and security
- Coordinate office layout, seating arrangements, and workspace optimization
- Organize and maintain company records, documents, and databases
- Manage all administrative procedures related to immigration
- Support foreign employees with their onboarding and legal compliance
- Assist with onboarding new employees and organizing orientation sessions
- Act as a point of contact for employee inquiries regarding office policies
- Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
- Plan and coordinate team-building activities and corporate events
- Manage office budgets, monitor expenses, and process invoices
- Collaborate with the finance team on expense reporting and cost optimization
- Negotiate contracts with suppliers and service providers
- Record contracts, amendments, signed quotes, and customer orders in the internal information system
- Issue customer invoices
- Monitor accounts receivable and follow up with customers in collaboration with the customer service team
- Serve as a liaison between various departments and external stakeholders
- Manage internal communications and distribute company-wide announcements
- Schedule and coordinate meetings, travel, and logistics
Requirements
- 3 years of experience in office administration
- Office management experience
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Fluent English and Arabic
Benefits
- Join a fast-growing company in a friendly, international environment (offices in France, Italy, Spain, Canada as well as Dubai and Mexico)
- Our "Telework Charter" guarantees that you can find the right balance between "Onsite" and "Remote"
- Last but not least, all the day-to-day benefits of the CSE, luncheon vouchers, profit-sharing bonuses, weekly sport session organized by TrainMe, etc…
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office administrationoffice managementinventory managementdocument managementbudget managementcontract negotiationexpense reportingaccounts receivableonboarding procedureslegal compliance
Soft skills
communicationorganizational skillsteam coordinationproblem-solvinginterpersonal skillsattention to detailcustomer servicecollaborationleadershipevent planning