DIALOG

Junior/Intermediate Administrative Assistant

DIALOG

full-time

Posted on:

Location Type: Hybrid

Location: Calgary • Canada

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 CA$53,000 - CA$62,000 per year

Job Level

Junior

About the role

  • Deliver flexible, reliable, and consistent administrative support to multiple team members
  • Manage calendars, correspondence, and travel arrangements
  • Track external learning requests
  • Coordinate sponsorship and donation purchases and maintain accurate records
  • Organize headshots for team members
  • Assist the Client Services Coordinator with administrative tasks for company events, including travel bookings for management retreats
  • Provide reception coverage (lunch breaks, events, vacations)
  • Input monthly timesheets for “Partner Emeritus”
  • Support Lunch & Learn sessions—coordinate scheduling, catering, and logistics
  • Purchase event tickets (e.g., Calgary Chamber and other events)
  • Format meeting minutes prior to distribution
  • Organize team or department lunches and dinners
  • Assist with formatting letters, fee proposals, and sub-consultant agreements

Requirements

  • A graduate of a post-secondary administrative program or related discipline is preferred
  • A minimum of 2-4 years administration experience
  • Excellent organizational and self-motivation skills
  • Ability to proactively make decisions and priority calls with little guidance
  • Excellent spoken and written communication skills
  • Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint
  • Must be organized and be able to prioritize, have the ability to multitask
  • Ability to work in a team environment and independently is essential
Benefits
  • Parental leave top-up programs for all parents upon the birth or adoption of a child
  • RRSP matching
  • Competitive medical and dental benefits coverage upon the first day of employment
  • Discounted memberships
  • Encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
  • Reimbursement for professional memberships and dues

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportcalendar managementtravel arrangementsrecord keepingevent coordinationtimesheet inputmeeting minute formattingletter formattingfee proposal formattingsub-consultant agreement formatting
Soft skills
organizational skillsself-motivationdecision makingprioritizationmultitaskingteamworkindependencecommunication skills
Certifications
post-secondary administrative program