Procurement & Facilities Analyst
Dialectica
full-time
Posted on:
Location Type: Hybrid
Location: Bogotá • Colombia
Visit company websiteExplore more
Job Level
About the role
- Support day-to-day office operations to ensure a smooth and well-organized workplace.
- Act as a first point of contact for facilities-related needs such as maintenance requests, office supplies, seating plans, and service providers.
- Coordinate with building property management and external vendors for repairs, maintenance, and other facility-related matters.
- Assist in organizing office moves, seating arrangements, and onsite events logistics.
- Monitor office supplies and equipment, ensuring availability and replenishment when needed.
- Support health, safety, and workspace standards in coordination with the Senior Associate.
- Maintain and update a digital inventory tracker for office assets, furniture, and IT equipment to ensure accurate record-keeping.
- Assist in reviewing purchase requisitions to ensure completeness and policy alignment before escalation.
- Support vendor coordination, including obtaining quotes and following up on deliveries and service requests.
- Help maintain purchasing records and documentation.
- Assist in tracking procurement expenses and supporting budget monitoring activities.
- Collaborate with internal stakeholders to ensure smooth procurement workflows.
Requirements
- 0–1 years of experience in facilities coordination, administrative support, procurement assistance, or a related role.
- Strong customer-service mindset and ability to support internal teams and external vendors.
- Good organizational skills with the ability to manage multiple tasks and priorities.
- Strong attention to detail and a proactive, problem-solving approach.
- Basic knowledge of procurement or purchasing processes (desirable but not required).
- Ability to work collaboratively as part of a team and take direction from a senior colleague.
- Proficiency in Microsoft Excel and Microsoft Office tools.
- Medium English, B1.
- Interest in growing and developing professionally within facilities and procurement.
- Nice to have
- Previous exposure to office facilities operations or maintenance coordination.
- Basic familiarity with budgeting or expense tracking.
Benefits
- Competitive compensation package
- Private medical & life insurance
- Learning and development opportunities
- Reward and recognition programs
- Company sponsored team-bonding events
- Weekly health and wellness activities (e.g. basketball, football, yoga, running)
- Free snacks and beverages
- Entrepreneurial culture and amazing coworkers!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
facilities coordinationadministrative supportprocurement assistanceprocurement processesbudgetingexpense trackinginventory managementevent logisticsmaintenance coordination
Soft skills
customer-service mindsetorganizational skillsattention to detailproblem-solvingcollaborationability to manage multiple tasksproactive approach