Associate Project Manager
Dialectica
full-time
Posted on:
Location Type: Hybrid
Location: Bogotá • Colombia
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About the role
- Serve as the primary operational link between the Project Manager and the Expert Network.
- Coordinate expert assignment, availability, and scheduling across active projects.
- Ensure experts are correctly matched to tasks based on skill requirements, availability, and project priorities.
- Act as the first point of contact for day-to-day expert execution questions and logistics.
- Track expert capacity and utilization across projects.
- Flag capacity constraints, scheduling conflicts, or execution risks early to Project Managers.
- Support short-term rebalancing of expert workloads as project needs evolve.
- Track expert performance against defined internal metrics (e.g., timeliness, responsiveness, adherence to instructions).
- Maintain accurate records of expert activity and delivery status.
- Escalate performance issues or recurring execution gaps to Project Managers.
- Draft, document, and maintain SOPs related to expert coordination and execution workflows, based on existing delivery standards.
- Ensure SOPs are clearly documented, versioned, and accessible to relevant stakeholders.
- Execute workflows strictly in line with approved SOPs.
- Surface process gaps or ambiguities, proposing updates for review and approval by senior delivery roles.
- Maintain clean, up-to-date trackers, schedules, and documentation.
- Support meeting logistics related to expert coordination (scheduling, notes, follow-ups).
- Ensure operational handoffs between teams are documented and traceable.
Requirements
- 2 - 4 years of total professional experience
- 2+ years owning complex, multi-stakeholder projects or programs
- Strong fit from backgrounds such as:
- - Top-tier consulting (Engagement Manager or equivalent)
- - Frontier AI operations, evaluation, or data delivery
- - High-ambiguity product or platform delivery roles
- Exceptional problem structuring and synthesis
- Comfort making decisions with imperfect or incomplete information
- Strong written and verbal communication with senior stakeholders
- Ability to work with experts who may be more senior or specialized than you
- Bias toward building systems and primitives, not one-off heroics
- Ownership over optics
- Judgment over rigid process
- Curiosity about how humans think and decide
- Comfort operating in early-stage, evolving environments
Benefits
- Competitive compensation package
- Private medical & life insurance
- Learning and development opportunities
- Reward and recognition programs
- Company sponsored team-bonding events
- Weekly health and wellness activities (e.g. basketball, football, yoga, running)
- Free snacks and beverages
- Entrepreneurial culture and amazing coworkers!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementexpert coordinationperformance trackingSOP documentationcapacity managementschedulinglogistics managementdata deliveryproblem structuringprocess improvement
Soft skills
communicationdecision-makingproblem-solvingadaptabilitycollaborationcuriosityownershipjudgmentsynthesisstakeholder management