Diagonal

Junior Personnel Administration Analyst

Diagonal

full-time

Posted on:

Location Type: Hybrid

Location: São Paulo • Brazil

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Job Level

Junior

About the role

  • Manage and control vacation scheduling
  • Input, calculate, and verify vacation entries in the system
  • Administer corporate benefits (transportation allowance, meal/food vouchers, health insurance, etc.), handling enrollments, removals, and employee inquiries
  • Process monthly purchased benefits orders and reconcile invoices
  • Update and maintain employee records in the management system (RM) in an organized and confidential manner
  • Generate management reports and employee certificates (e.g., medical certificates)
  • Assist employees and managers in person or remotely, answering questions about internal policies, procedures, and basic labor legislation
  • Assist in meeting deadlines and compliance obligations
  • Support labor and tax audits by organizing requested documentation
  • Ensure that benefits comply with company policy and applicable legislation

Requirements

  • Bachelor's degree completed or in progress in Administration, Accounting, Human Resources Management, or related fields
  • Minimum 6 months to 1 year of experience in administrative roles, preferably in a Personnel/HR department or accounting firm
  • Basic knowledge of labor and social security legislation (CLT); payroll processes and labor calculations (hire, vacation, termination); personnel routines (timekeeping, documentation, eSocial)
  • Intermediate proficiency in Microsoft Office (Excel is essential for formulas and spreadsheets)
  • Organized with strong attention to detail
  • Sense of responsibility and commitment
  • Good verbal and written communication
  • Ability to work with deadlines and handle multiple concurrent demands
  • Collaborative mindset and willingness to learn
  • Ethical behavior and confidentiality when handling information
  • Previous experience in an accounting firm
  • Solid knowledge in benefits administration (health, dental, life, private pension, etc.), including negotiation and relationship management with providers
  • Practical experience with the RM management system
  • Intermediate to advanced Excel skills (functions such as VLOOKUP, pivot tables)
Benefits
  • Meal or Food Allowance: 100% subsidized by the company - option to choose meal or food voucher
  • Transportation Allowance: credited to the employee's travel card
  • Health Insurance: Amil (co-payment plan)
  • Dental Insurance: Porto Seguro Odonto (optional)
  • Life Insurance: subsidized by the company
  • Birthday Day Off: one paid day off during your birthday month
  • Employment Type: CLT (formal employment under Brazilian labor law)
  • Working Hours: Monday to Friday with 1-hour lunch break
  • Work Model: Hybrid — three days on-site and two days remote

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
benefits administrationpayroll processeslabor calculationspersonnel routinesMicrosoft OfficeExcelVLOOKUPpivot tablesRM management systemdocumentation
Soft skills
attention to detailsense of responsibilitycommitmentverbal communicationwritten communicationability to work with deadlinescollaborative mindsetwillingness to learnethical behaviorconfidentiality
Certifications
Bachelor's degree in AdministrationBachelor's degree in AccountingBachelor's degree in Human Resources Management