Diabetes Youth Families

Senior Executive Assistant

Diabetes Youth Families

full-time

Posted on:

Location Type: Hybrid

Location: Acton • Massachusetts • United States

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Salary

💰 $86,200 - $129,250 per year

Job Level

Senior

About the role

  • Provide high-level administrative support to the Executive Team members
  • Serve as the primary liaison for the Chief Growth Officer, ensuring seamless communication and coordination
  • Manage complex calendars and scheduling
  • Maintain and update digital collaboration tools like Teams and SharePoint
  • Prepare and submit expense reports and reconcile corporate card transactions
  • Organize and facilitate meetings across platforms
  • Plan and execute team offsites and social events
  • Manage vendor accounts and process purchase orders
  • Coordinate domestic and international travel arrangements
  • Handle sensitive corporate information with discretion

Requirements

  • 7–10 years of experience supporting C-level executives
  • Proven ability to manage complex projects and coordinate across stakeholders
  • Experience in global organizations, navigating time zones and cultural nuances
  • Dependable, highly organized and very detail oriented
  • Ability to act independently and use discretionary judgment
  • Demonstrated problem-solving and project management skills
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet
  • Experience with Concur and SAP is highly desirable
  • Exceptional verbal, written, and presentation skills
  • Ability to manage multiple priorities and work effectively under pressure
  • Strong interpersonal skills and a collaborative, team-oriented approach
  • Resilient and professional mindset in a dynamic and fast-moving environment
Benefits
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off (PTO)
  • And additional employee wellness programs
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementcalendar managementexpense reportingschedulingproblem-solvingdetail orientationdiscretionary judgmentpresentation skillsmultitaskingorganizational skills
Soft Skills
dependablehighly organizedcollaborativeinterpersonal skillsresilientprofessional mindsetability to work under pressureindependentcommunication skillsteam-oriented