Administrative Assistant
Desjardins
full-time
Posted on:
Location Type: Hybrid
Location: Gentilly • Canada
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About the role
- Support the General Manager and/or other managers by planning and coordinating management activities, maintaining scheduling information, and tracking commitments.
- Follow up on phone calls, emails and mail on behalf of managers.
- Prepare various documents (e.g., records, minutes, reports, statistics and balance sheets).
- Assist in coordinating logistics for events and meetings (e.g., team meetings, committee meetings, annual meetings, training sessions, teleconferences, travel and public relations activities).
- Perform internal administrative management tasks (e.g., tracking sales, maintaining scorecards, monitoring expense accounts, managing inventory and equipment, and assisting with performance evaluations).
- Manage documents and maintain records across departments (e.g., filing, purging and archiving) in accordance with current practices and regulations.
- Perform a variety of secretarial duties including drafting, formatting, updating and revising informational documents produced by different departments.
- Support the General Manager and/or managers in retrieving information, executing business processes and using information systems.
Requirements
- Diploma from a vocational/trade school in a related field
- Minimum of two years of relevant experience
- Proficiency in French required
Benefits
- Competitive salary with annual bonus
- Four weeks of flexible vacation beginning in the first year
- Defined benefit pension plan providing predictable, stable retirement income
- Group insurance including telemedicine
- Reimbursement for health and wellness expenses and telework equipment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document preparationrecord managementdata trackingperformance evaluationlogistics coordinationsecretarial dutiesreport generationschedulinginventory managementexpense monitoring
Soft Skills
communicationorganizationaltime managementattention to detailteam collaborationproblem-solvingmultitaskingadaptabilitycustomer serviceconfidentiality
Certifications
diploma from vocational/trade school