Dentons

Administrative Assistant

Dentons

full-time

Posted on:

Location Type: Office

Location: Edinburgh • United Kingdom

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About the role

  • To provide support to our Practice Support Executives to deliver a high-quality service focusing on process-based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).
  • Routine Organisation and Planning.
  • BD and Client Relationship Administration.
  • Financial Administration.
  • Matter Opening Administration.
  • General Administration.
  • Scheduling routine diary arrangements.
  • Booking meeting rooms and arranging video conference calls.
  • Arrangement of routine travel arrangements.
  • Obtaining and arranging foreign currency.
  • Set up and maintain paper and electronic filing systems.
  • Routine Email filing with supervision from the PSE.
  • Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
  • Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
  • Assisting with billing process (using 3E as required) including completion of narratives.
  • Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
  • Processing expenses/invoices using Emburse.
  • Supporting completion of NBI forms.
  • Arranging routine conflicts and AML checks.
  • Ensuring all parties lists and contact lists are prepared and kept up to date.

Requirements

  • Ability to follow process workflow maps.
  • Versatile and resourceful work style.
  • Composed and effective in high-stress scenarios.
  • Good organisation, communication and administrative skills.
  • Good eye for detail.
  • Well-developed time management skills.
  • Willingness and motivation to work with and support teams and practice group.
Benefits
  • Flexible working hours
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
financial administrationadministrative supportCRM database managementbilling processexpense processingInTappEmburseforeign currency arrangementdiary managementevent administration
Soft Skills
organisation skillscommunication skillsadministrative skillsattention to detailtime managementresourcefulnesscomposure under stressteam supportversatilitymotivation