Senior Billing Specialist
Dentons
Billing Coordinator – UKIME
Dentons
full-time
Posted on:
Location Type: Hybrid
Location: Warsaw • 🇵🇱 Poland
Visit company websiteJob Level
Mid-LevelSenior
About the role
- - Using Elite to assist with the billing process.
- - Responsibility for processing bills, including:
- -attending internal meetings with the PRM partner
- -generating WIP reports from the system, checking the rates are correct, reviewing the narratives and highlighting any non-chargeable entries and correcting spelling errors, saving to the system, and sharing with the relevant team members and the PRM partner
- -following client-specific protocols
- -processing invoices using 3E
- -sending the invoices to clients
- -closing relevant files
- -liaising with the billing team, producing the relevant documentation and reports and prompting fee earners to complete all necessary paperwork
- -preparing and assisting with client communication
- -working closely with the accounts team, being part of any change programme as and when billing processes change.
- -liaising with relevant departments regarding billing, following up bills and payments as necessary.
- - Managing multi-jurisdictional retainers and projects, including:
- -liaising with international offices and third-party law firms to obtain hours updates and monthly invoices
- -preparing hours updates for clients
- -preparing monthly retainer invoices
- - Supporting fee earners with closing InTapp entries and assisting with narratives where required.
- - Logging third-party invoices as disbursements
- - Attending meetings and managing workload to meet billing deadlines
- - Supporting completion of NBI forms.
- - Arranging routine conflicts and AML checks.
- - Ensuring all parties lists and contact lists are prepared and kept up to date.
- - Assistance with general process driven tasks when required.
Requirements
- - 3+ years’ of previous experience in a billing, finance operations, or client accounting role
- - Solid understanding of billing processes and payment tracking
- - Strong communication skills; comfortable working with clients, partners, and finance teams
- - Fluency in written and spoken English (at least B2/C1 level) necessary for day-by-day work in English
- - Proactive, detail-oriented, and able to take full ownership of billing tasks
- - Team player with a focus on process improvement and best practices
Benefits
- - Private medical healthcare provided by Medicover
- - MultiSport card
- - Benefit Cafeteria system
- - Veterinary care for your pet provided by PetHelp
- - Option to join a private insurance plan
- - An additional day off for your birthday
- - Tailored learning & development opportunities
- - Hybrid work model with a modern office in Warsaw city center
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
billing processespayment trackingWIP reportsinvoicingmulti-jurisdictional retainersInTappNBI formsconflicts checksAML checksdocumentation preparation
Soft skills
strong communication skillsproactivedetail-orientedownership of tasksteam playerfocus on process improvementinterpersonal skillsorganizational skillscollaborationtime management