Administrative Assistant
AMERICAN SYSTEMS
TypeScript
Executive Assistant
Delta Solutions and Strategies
full-time
Posted on:
Location Type: Office
Location: Vandenberg Space Force Base • California • 🇺🇸 United States
Visit company websiteSalary
💰 $115,000 - $125,000 per year
Job Level
Mid-LevelSenior
Tech Stack
TypeScript
About the role
- Completing admin duties to include preparing and reviewing internal/external documents and managing assigned taskings using the Task Management Tool (TMT) on the NIPRnet and SIPRnet, coordinating with action officers to ensure they are aware of assigned tasks and due dates.
- Managing calendar and engagements for the S4/6 Directorate leadership; coordinating, planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites; preparing access rosters and requesting security clearance transfers.
- Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics including posters, flyers, diagrams, charts, and infographics and ensure accurate proofreading and formatting.
- Maintain, update and serve as focal point for database, spreadsheets, or SharePoint lists; maintain tracking records and filing systems, archive files.
- Assisting in the handling and processing of awards, decorations, and evaluations.
- Composing written communication in response to a large volume of complex internal and external customer inquiries.
- Serving as member of in/out processing team to ensure all necessary documentation is prepared on behalf of inbound/outbound personnel to allow proper processing.
- Other general administrative tasks such as meeting minutes, answering/directing routine telephone calls, engaging with internal and external personnel, ordering supplies or equipment, arranging for office equipment repairs, maintaining inventories, records, and receipts, coordinating meeting rooms, teleconferences and supporting travel arrangements and vouchers.
Requirements
- Advanced skills in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, etc.)
- Experience with TMT and 4+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required
- The specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance
- BA/BS or MA/MS desired
- Secret security clearance required
- TS/SCI preferred
- Willingness to be submitted for a TS/SCI clearance if not currently held
Benefits
- medical
- dental
- vision
- life insurance
- 401(k)
- PTO
- paid holidays
- parental paid leave
- military paid leave
- jury duty paid leave
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdocument preparationproofreadingeditingdatabase managementtask managementcalendar managementwritten communicationevent planningrecord keeping
Soft skills
organizational skillsattention to detailcommunication skillscoordination skillstime managementproblem-solvinginterpersonal skillsteam collaborationadaptabilitycustomer service
Certifications
Secret security clearanceTS/SCI clearance
