Receive, review, verify, and process vendor invoices for accuracy, proper authorization, matching to purchase orders/receipts (3-way match), and correct coding to general ledger accounts/cost centers.
Enter and upload invoices into accounting/ERP software (Microsoft Dynamics).
Prepare and process payments via check, ACH, wire transfer, credit card, or other methods while avoiding late fees.
Monitor payment schedules, track due dates, and manage aging payables to optimize cash flow.
Reconcile vendor statements, resolve discrepancies, research invoice/payment issues, and handle vendor inquiries professionally.
Research and resolve purchase order, contract, invoice, or payment discrepancies and documentation issues.
Maintain organized records of invoices, purchase orders, approvals, payments, and related documentation (physical and digital filing/archiving).
Assist with month-end closing procedures, including AP accruals, journal entries, and sub-ledger to general ledger reconciliations.
Calculate and report sales/use tax on paid invoices as required; prepare related filings.
Prepare and issue 1099 forms or similar tax reporting documents annually.
Provide supporting documentation for internal/external audits and ensure adherence to company policies, GAAP/internal controls, and fraud prevention measures.
Identify and monitor opportunities for process improvements.
Communicate effectively with vendors, department heads, and procurement teams regarding payment status, invoice issues, or required approvals.
Perform ad-hoc projects, data analysis, and support for accounting team initiatives as assigned.

Requirements

High school diploma or equivalent (required); Associate's or Bachelor's degree in Accounting, Finance, Business, or related field (preferred).
2–5+ years of progressive accounts payable or related accounting experience.
Proficiency with accounting software/ERP systems and Microsoft Office (especially Excel for data analysis, reconciliations, and reporting).
Understanding of basic accounting principles, accounts payable processes, and internal controls.
Excellent attention to detail, organizational skills, and accuracy in high-volume transaction environments.
Good analytical and problem-solving abilities to research and resolve discrepancies.
Effective verbal and written communication skills for vendor and internal interactions.
Ability to prioritize tasks, meet deadlines, and handle confidential financial information.
Knowledge of payment methods (ACH, wire, check) and basic tax compliance (e.g., 1099 reporting, sales tax).

Benefits

Health insurance
Retirement plans
Paid time off
Flexible work arrangements

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payableinvoice processingpayment processingreconciliationdata analysisGAAPtax compliancejournal entriesfinancial reportinginternal controls

Soft Skills

attention to detailorganizational skillsanalytical abilitiesproblem-solvingeffective communicationprioritizationtime managementconfidentialityprofessionalismteam collaboration

Certifications

high school diplomaAssociate's degreeBachelor's degree