Legal Assistant
Davis Wright Tremaine LLP
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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Salary
💰 $78,000 - $108,000 per year
About the role
- Type, proofread, format and edit correspondence, pleadings, memorandums, agreements and other legal documents under time-sensitive deadlines.
- Some pleading drafting.
- Conversion of both paper and electronic files to pdf format
- Heavy court filings including serving pleadings with the court and on opposing and associated counsel, at state and federal level and in many different venues
- Open new client and new matter files
- Maintain attorney and client files, both paper and electronic formats.
- Maintain email and electronic files
- Organize and maintain binders for trial, working papers, and business development purposes
- Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
- Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly
- Answer, screen and respond to phone calls
- Open and route mail and email, attaching files and documents
- Enter attorney time into time-keeping program
- Maintain and track CLE records for attorneys
- Prepare and submit expense/reimbursement reports
- Assist fellow secretaries and additional attorneys as needed
Requirements
- 7+ years’ experience as a litigation secretary or litigation legal assistant
- Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat required; some knowledge of PowerPoint, time keeping programs, NetDocs preferred; ability to perform internet research
- Current experience filing documents with State and Federal Courts, including electronic filing.
- Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practices
- High attention to detail and sensitivity to confidential and sensitive materials
- High level of energy
- Very fast paced desk and attorneys; ability to prioritize on a constant and high level basis
- Ability and willingness to learn new programs and program updates
- Excellent transcription, grammar, proofreading and organizational skills
- Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills.
- Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
- Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
- Ability to prioritize tasks on a desk and to handle multiple demands from multiple people
- Ability to understand and follow work instructions with minimal supervision
- Ability to follow client confidentiality guidelines
- Ability to read and write in English
- High School Diploma or GED, Bachelor’s degree preferred.
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
pleading draftingcourt filingstime keeping programsinternet researchword processingtyping 85 wpmMS Office ProductsAdobe Acrobatelectronic filingtranscription
Soft Skills
attention to detailhigh energyprioritizationorganizational skillscommunication skillsinterpersonal skillsteam-orientedstress managementprofessionalismconfidentiality
Certifications
High School DiplomaGEDBachelor’s degree