Darwin Homes

Accounting Manager

• Prepare monthly, quarterly, and annual financial statements in accordance with GAAP and client/partner accounting policies.
• Support month-end close processes, including preparation and posting of journal entries, accruals, amortizations, and reclasses.
• Perform detailed variance analysis, including month-over-month (MoM), quarter-over-quarter (QoQ), year-over-year (YoY), and budget-to-actual comparisons.
• Maintain accurate supporting schedules and reconciliations for management, clients, partners, lenders, and auditors.
• Record new SFR acquisitions in accordance with closing statements and related supporting documentation.
• Maintain and reconcile material balance sheet accounts on a monthly basis.
• Maintain amortization schedules related to prepaid and deferred property-related expenses.
• Ensure property-related expenses such as taxes, insurance, HOA dues, utilities, and repairs are properly accrued, classified, and recorded.
• Maintain the fixed asset ledger across assigned portfolios.
• Apply and enforce GAAP-compliant capitalization policies consistent with industry standards.
• Maintain depreciation schedules, including useful lives, asset classifications, and depreciation methodologies.
• Record depreciation and other fixed asset-related journal entries on a monthly basis.
• Properly record property write-downs, insurance claim losses, dispositions, and property sales transactions.
• Assist with annual audits and support external auditor requests.
• Support lender reporting and compliance requirements.
• Ensure accounting records are complete, accurate, and supported by appropriate documentation.
• Identify opportunities to improve accounting processes, controls, and reporting efficiency.

Accountant, Property Accounting

Manager

• Supervision: May be assigned to oversee the duties and tasks of the Assistant Property Manager, ensuring their proper execution and providing necessary support.
• Communication and Coordination: Serve as the primary liaison between Darwin Homes and assigned clients, internal teams, and external vendors. Maintain consistent communication with residents and ancillary services.
• Property Management: Oversee the properties within the assigned portfolio, assist leasing staff with move-in processes, and handle client escalations. Work cross functionally with other departments to drive portfolio performance.
• Repairs and Maintenance: Organize and coordinate repairs and maintenance for properties in the portfolio. Conduct and coordinate routine property inspections as needed.
• Rent Collection and Policy Adherence: Focus on rent collection throughout the month, adhering to stringent collections policies.
• Resident Relations: Represent the company professionally to current and prospective residents, emphasizing customer-first service. Assist in resident relations programs and prepare residents for tenancy with the company.
• Market Awareness: Stay informed about local market conditions, trends, and competition to position the company effectively.
• Lease Management: Work with existing residents to renew leases, transfer to other properties, and foster brand loyalty. Collaborate with internal and external counsel to manage eviction processes.
• Legal Compliance: Ensure adherence to all relevant local, state, and federal laws, including Fair Housing, ADA, and Fair Credit Reporting Act regulations.

Property Manager

• Coordinate and supervise all aspects of property maintenance and repairs for a portfolio of single-family homes.
• Source, vet, and manage relationships with third-party contractors and service providers to ensure quality work, timely completion, and cost-efficiency.
• Develop and implement a preventive maintenance schedule to proactively address property upkeep and reduce emergency repairs.
• Receive, prioritize, assign, and track maintenance requests using our property management software.
• Conduct regular property inspections (move-in, move-out, seasonal, annual) to identify maintenance needs and ensure lease compliance.
• Assist in preparing and managing maintenance budgets, including approval and tracking of expenses.
• Serve as the first point of contact for maintenance emergencies; coordinate after-hours or urgent repair response.
• Ensure that all work is performed in accordance with applicable building codes, safety regulations, and company standards.
• Supervise in-house maintenance staff, assigning tasks and evaluating performance where applicable.

Maintenance Manager – 1099 Contractor

Operations

• Manage eviction-related processes and ensure alignment between Owner and Darwin systems
• Maintain and provide routine updates to the shared Evictions Tracker
• Partner with the internal Evictions Team
• Meet with external attorneys at least monthly to ensure compliance with local laws and new statutes
• Support ISP opt-out processes related to evictions
• Train and audit local PM teams to establish rules of engagement on daily compliance issues
• Establish a compliance and evictions SOP and train PM staff on SOP as well as fair housing regulations
• Support regulatory compliance initiatives
• Conduct ad-hoc and annual reviews of state-level landlord-tenant laws
• Facilitate updates to lease addenda and operational workflows based on regulatory changes
• Oversee real estate license tracking and management
• Engage in further advancing licensing for our leadership team
• Research, evaluate and establish a professional development track for PM staff in the Real Estate field
• Coordinate legal case support between stakeholders
• Collect, organize, and disseminate case-related information between Darwin and the Owner
• Evaluate risk factors and make recommendations to both Darwin and Client to avoid litigation and possible liability
• Maintain visibility into ongoing legal matters
• Provide routine updates to the Monday board
• Facilitate follow-ups across Darwin, Owner, and Legal teams
• Foster and maintain relationships with third-party legal advisors
• Provide high-level administrative support to leadership
• Coordinate internal events and logistics
• Support financial operations
• Regularly assess and compare third-party collection agencies by conducting pilot programs to evaluate performance across collection volume, recovery timing, and level of operational support
• Collaborate with third-party partners, internal stakeholders, and clients to deliver comprehensive, data-driven insights that inform vendor selection and ensure effective use of spend
• Maintain data accuracy across platforms
• Perform unit-level updates to reconcile data between Owner and Darwin systems
• Support lease and pricing configuration updates
• Manage lease fee setting updates (as permitted by system access/role)

Senior Operations Manager

• Build and maintain recurring reports across key operational and financial metrics
• Support portfolio-level and market-level views for internal stakeholders
• Field data requests from operations teams and translate business questions into structured analysis and clear findings
• Help scope what is answerable with available data and communicate results to non-technical audiences
• Maintain and develop data models that support external client reporting needs
• Collaborate with client-facing teams to translate business requirements into technical solutions
• Participate in client meetings and recurring syncs to stay aligned on priorities and build context around how partners interact with data

Accountant, Property Accounting

Property Manager

Maintenance Manager – 1099 Contractor

Senior Operations Manager

Operations Analyst