D.A. Davidson Companies

Operations Associate – IRA Administrator

D.A. Davidson Companies

full-time

Posted on:

Location Type: Remote

Location: Montana • United States

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Salary

💰 $21 - $28 per hour

About the role

  • Process IRA contributions, rollovers, conversions, transfers, excesses and re-characterizations into and between accounts in an accurate and timely manner and in accordance with IRS regulations; review requests to move cash or securities in client accounts and ensure regulatory and firm requirements are met; follow up on open issues until resolved; seek supervisory approval in unknown areas of expertise.
  • Post manual deposits to IRA accounts in BETA, scan the checks received for bank deposit.
  • During fee season, receive and post IRA fee checks. Balance checks received with BETA reports and scan for bank deposit.
  • Process TRAX IRA distributions from and between accounts according to client requests and set guidelines defined by the IRS and the firm.
  • Process deceased IRA distributions. Establish Tax Reporting accounts for Beneficiary IRAs
  • Process state and Federal IRA tax payments daily, semi-weekly, monthly, and quarterly.
  • Balance General ledger accounts for each state monthly.
  • Remain current on IRA rules and regulations and how they pertain to corporate policy and industry standards; must be able to understand the impact of the changes in the rules and regulations upon IRA processing, tax reporting and back-office system requirements.
  • Review reports and forms at tax time; reconcile account information to ensure the accuracy of forms filed with the IRS. Identify and communicate any differences. Follow through to resolution, issue corrected tax documents if necessary.
  • Approve IRA account applications manually and on TRAX; review forms for accuracy; communicate missing or incomplete paperwork; review beneficiary information.
  • Approve TRAX IRA ACH requests to ensure monies are sent to the proper accounts in an accurate and timely manner as well as check for required signatures.
  • Review department reports to find and correct IRA reporting errors.
  • Issue acceptance letters for direct rollovers requested by clients.
  • Assist HR with ESOP transfers. Open pass-through accounts, journal shares, issue checks or journal funds as requested.
  • Back Up for Cash Management.
  • Perform other duties as necessary.

Requirements

  • High School diploma or comparable work experience; AA degree in accounting preferred
  • Ability to operate a computer and adding machine.
  • Strong calculator and computer skills to include Microsoft Outlook, Word and Excel
  • Strong organizational skills and attention to detail
  • Familiar with department policies and procedures
  • Strong knowledge of the back-office system and general accounting principles (what is a debit, what is a credit)
  • Excellent knowledge of Traditional IRAs, Roth IRAs and SEP IRAs and the IRS rules and regulations that apply to them or willingness to learn IRA rules and regulations.
  • Follow policies and procedures; maintain client confidentiality.
  • Communicate in a clear and service-oriented manner; use appropriate, professional language and grammar to effectively exchange ideas and information.
  • Ability to proactively work with both external and internal clients; relate with others in a professional manner in order to accomplish work responsibilities and objectives.
  • Ability to maintain regular, predictable attendance.
Benefits
  • Company 401(k) and ESOP contribution
  • Generous sick, vacation, and maternity/parental leave
  • Paid holidays
  • Professional Development Opportunities
  • Discounted personal insurance including home, auto and recreational vehicles
  • Charitable gift-matching program
  • Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
IRA contributionsIRA distributionstax reportinggeneral accounting principlesBETATRAXACH processingreconciliationmanual depositscash management
Soft Skills
organizational skillsattention to detailcommunication skillsclient confidentialityprofessionalismproblem-solvingproactive collaborationservice-orientedaccuracytime management
Certifications
High School diplomaAA degree in accounting (preferred)