Executive Assistant
CVS Health
full-time
Posted on:
Location Type: Hybrid
Location: Phoenix • Arizona • California • United States
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Salary
💰 $23 - $54 per hour
About the role
- Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
- Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
- Arrange travel and all accommodations including comprehensive and detailed itineraries.
- Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
- Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
- Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
- Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
- Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
- Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
- Edit presentations, agendas, spreadsheets, communications, databases, and reports.
- Prioritize and track deliverables, manage project timelines, deadlines and requests.
- Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
- Manage special projects as designated and assist other department members as necessary.
- Works appropriately with confidential information; always acts with discretion.
Requirements
- 10+ years administrative experience supporting senior leadership
- Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint
- Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook
Benefits
- Affordable medical plan options
- 401(k) plan (including matching company contributions)
- Employee stock purchase plan
- No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
- Paid time off
- Flexible work schedules
- Family leave
- Dependent care resources
- Colleague assistance programs
- Tuition assistance
- Retiree medical access
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel arrangementsexpense reportingmeeting coordinationpresentation preparationdocument editingproject managementschedulingconfidential information handlingon-boarding and off-boarding
Soft Skills
leadershipcommunicationflexibilitycredibilitytrustsupportorganizationdiscretionprioritizationcollaboration