Executive Assistant, Project & Development Services
Cushman & Wakefield
full-time
Posted on:
Location Type: Remote
Location: Colorado • Florida • United States
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Salary
💰 $33 - $39 per hour
About the role
- Provide administrative support for senior-level executives, anticipating needs and proactively addressing them
- Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals
- Arrange internal meetings, external appointments, conference calls, and conference rooms
- Screen calls and emails, identifying and tracking high-priority items and deadlines
- Provide appropriate responses in coordination with the executive
- Initiate and respond to executive correspondence, handling confidential and non-routine information with discretion
- Provide exceptional hospitality to guests, consistently going above and beyond to ensure a welcoming environment and a high level of customer service
- Coordinate and book travel in alignment with corporate policies and executive preferences
- Anticipate potential travel changes and/or disruptions and adjust travel plans accordingly (often highly time-sensitive)
- Prepare and reconcile expense reports, obtain receipts, and ensure accurate credit card charge reconciliation
- Track action items and deadlines, ensuring timely follow-up and completion
- Perform advanced tasks using Microsoft Office Suite, including creating, editing, and updating documents, presentations, and spreadsheets
- Organize and facilitate large team events and special projects, sometimes acting as project manager
- Coordinate, schedule, and manage logistics for internal and external meetings, leadership offsites, client engagements, and high-profile events
Requirements
- 5+ years of experience in executive support, operations, project coordination, or business administration
- Demonstrated success in managing complex executive calendars and event logistics
- Experience supporting or working closely with executive leadership
- Excellent organizational and time-management skills with strong attention to detail
- Strong written and verbal communication skills
- Comfort working independently and navigating ambiguity
- Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)
- Ability to maintain discretion and confidentiality
- Demonstrated ability to develop positive relationships with people inside and outside of the organization, digitally, on the phone, and in person with executives
- A hospitality mindset - a desire to go the extra mile to create memorable experiences and exceed the expectations of others
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life and disability insurance programs
- paid and unpaid time away from work
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
executive supportcalendar managementevent logisticsexpense report reconciliationdocument creationpresentation editingspreadsheet managementproject coordinationtime managementattention to detail
Soft Skills
organizational skillscommunication skillsdiscretionrelationship buildingindependencenavigating ambiguityhospitality mindsetcustomer serviceproactive problem solvingteam facilitation