Executive Assistant
Cushman & Wakefield
full-time
Posted on:
Location Type: Hybrid
Location: Chicago • Illinois • North Carolina • United States
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Salary
💰 $35 - $41 per hour
About the role
- Provide administrative support for senior-level executives, anticipating needs and proactively addressing them
- Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals
- Arrange internal meetings, external appointments, conference calls, and conference rooms
- Screen calls and emails, identifying and tracking high-priority items and deadlines
- Provide appropriate responses in coordination with the executive
- Initiate and respond to executive correspondence, handling confidential and non-routine information with discretion
- Provide exceptional hospitality to guests, consistently going above and beyond to ensure a welcoming environment and a high level of customer service
- Coordinate and book travel in alignment with corporate policies and executive preferences
- Anticipate potential travel changes and/or disruptions and adjust travel plans accordingly (often highly time-sensitive)
- Prepare and reconcile expense reports, obtain receipts, and ensure accurate credit card charge reconciliation
- Track action items and deadlines, ensuring timely follow-up and completion
- Perform advanced tasks using Microsoft Office Suite, including creating, editing and updating documents, presentations and spreadsheets
- Organize and facilitate large team events and special projects, sometimes acting as project manager
- Coordinate, schedule, and manage logistics for internal and external meetings, leadership offsites, client engagements, and high-profile events
- May include pre-registration/registration of guests at meeting locations, greeting guests upon arrival, group hotel booking, catering arrangements, restaurant reservations, and group activities
Requirements
- 5+ years of experience in executive support, operations, project coordination, or business administration
- Demonstrated success in managing complex executive calendars and event logistics
- Experience supporting or working closely with executive leadership
- Excellent organizational and time-management skills with strong attention to detail
- Strong written and verbal communication skills
- Comfort working independently and navigating ambiguity
- Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)
- Ability to maintain discretion and confidentiality
- Demonstrated ability to develop positive relationships with people inside and outside of the organization, digitally, on the phone, and in person with executives
- A hospitality mindset - a desire to go the extra mile to create memorable experiences and exceed the expectations of others
Benefits
- Health insurance
- Vision insurance
- Dental insurance
- Flexible spending accounts
- Health savings accounts
- Retirement savings plans
- Life insurance
- Disability insurance
- Paid time off
- Unpaid time away from work
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive supportcalendar managementevent logisticsexpense report reconciliationdocument creationpresentation editingspreadsheet updatingproject coordinationcustomer servicetravel coordination
Soft skills
organizational skillstime-management skillsattention to detailwritten communicationverbal communicationindependencerelationship buildingdiscretionhospitality mindsetproactive problem-solving