Partner Engagement Administrator
Ace Edu Institute
Senior Lease Administrator
Cushman & Wakefield
full-time
Posted on:
Location Type: Remote
Location: Remote • Illinois, Kansas, Montana, Texas, Utah • 🇺🇸 United States
Visit company websiteSalary
💰 $24 - $28 per hour
Job Level
Senior
About the role
- Ensure proper document management measures are followed for all leased, owned and other associated documents
- Maintain file retrieval/storage, scan documents, and open/distribute mail
- Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
- Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents
- Directly responsible for dispute resolution with landlord for any identified discrepancies
- Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
- Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
- Communicate frequently with internal and external partners
- Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
- Request and process certificates of insurance as required by the lease document
- Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
- Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
- Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
- Establish task priorities and create schedules for portfolio objectives
- Able to manage multiple projects/priorities in a fast-paced environment
- Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions
- Assist or oversee special projects as requested by the client or leadership
- Partner with the manager and transition team to get new accounts established quickly and smoothly
- Assist manager or oversee the creation and continuous updates to process playbooks
- Provide guidance and direction to other Portfolio Coordinators on various tasks and projects
- Train new associates
- Continuously seek business expansion opportunities with existing clients and develop those opportunities
- Stay up to date on the latest industry standards and trends
Requirements
- High School diploma or GED required
- Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal
- 2+ years of experience in auditing or related field
- Expertise in cost analysis, gross up calculations, review of ledgers, contracts, and other financial books and records
- Ability to understand and interpret complex real estate lease terminology
- Working knowledge of financial terms
- Strong proficiency with MS Office Suite (MS Word, Excel, and PowerPoint)
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life and disability insurance programs
- paid and unpaid time away from work
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
auditingcost analysisgross up calculationsfinancial analysisdocument managementlease interpretationinvoice reviewreconciliationdispute resolutionproject management
Soft skills
communicationjudgmentorganizational skillsproblem-solvingleadershiptrainingrelationship managementtime managementadaptabilitycollaboration
Certifications
High School diplomaGEDBachelor’s Degree
