Cumming Group

Document Controls Manager

Cumming Group

full-time

Posted on:

Location Type: Office

Location: Huntsville • Alabama • United States

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Salary

💰 $82,700 - $110,300 per year

About the role

  • Set up the project filing system.
  • Manage confidential project information utilizing a database, software, or filing system.
  • Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records in conjunction with the client contract.
  • Establish documentation policies, processes, and databases to ensure compliance and quality control.
  • Collaborate with cross-functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents.
  • Plan, manage, and coordinate all aspects of the project schedule, scope, and cost.
  • Value Engineer the project by identifying opportunities for savings and ensuring material substitutions are equal.
  • Communicate with and manage project stakeholders.
  • Prepare Project Management plan and fee budget/proposal at the project outset.
  • Evaluate documents and communicate the client’s specific goals and expectations to all project team members.
  • Develop and communicate action plans that will lead the project team throughout the project, beginning with the initial Project Management Plan.
  • Re-evaluate the contract scope of work as the project progresses against the goals, expectations, and the needs of the client, and recommend adjustments as necessary.
  • Coordinate with cost management group as applicable for preparation of cost estimates, cost studies, actual job cost reviews, and budget reconciliation.
  • Organize and maintain framework for project team processes and record keeping of electronic and physical documents.
  • Drive the permitting process by designing team documents to be submitted to various local, state, and federal agencies and ensure the applicable permits are moving through the process efficiently.
  • Ensure the project design management continues to follow the client project documents such as budget, scope, schedule, and client's design standards.
  • Prepare cost and revenue projections.
  • Other duties as assigned.
  • Attendance at work during normal business hours.

Requirements

  • Experience with setting up and maintaining a project filing system.
  • Experience with record retention, protection, retrieval, transfer and disposal.
  • Ability to manage confidential project information.
  • Utilize effective written and oral communication skills.
  • Understand how your role contributes to the organization's goals.
  • Deliver quality work product by role modeling organizational core values.
  • Hold self-accountable to individual and team goals.
  • Consistently communicates and collaborates with team members and clients.
  • Build relationships with peers, leaders, and clients.
  • Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.
  • Demonstrate ability to be dependable, diligent, and thorough.
  • Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.
Benefits
  • Medical
  • Dental Insurance
  • Vision Insurance
  • 401(k)
  • 401(k) Matching
  • Paid Time Off
  • Paid Holidays
  • Short and long-term disability
  • Employee Assistance Program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project filing systemrecord retentiondatabase managementcost managementbudget reconciliationcost estimatesproject management plandocumentation policiesquality controlvalue engineering
Soft Skills
effective communicationcollaborationrelationship buildingdependabilitydiligencecreativityresourcefulnessself-developmentaccountabilityorganizational values