CTIS, Inc.

Personal Assistant

CTIS, Inc.

full-time

Posted on:

Location Type: Office

Location: Great Falls • Maryland • Virginia • United States

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Salary

💰 $50,000 - $55,000 per year

About the role

  • Driving the CEO daily between the Virginia and Maryland offices, client meetings and personal appointments.
  • Maintain the CEO’s vehicle by keeping it clean, scheduling all maintenance and inspections, and ensuring it always has adequate fuel.
  • Take and distribute accurate messages.
  • Receive and deliver packages.
  • Provide general administrative support, including tasks such as faxing, scanning, copying, mailing and filing documents.
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Type documents, reports and correspondence as required.
  • Organize travel arrangements for staff.
  • Coordinate events such as private dinners, family vacations, and small business gatherings.
  • Assist with event planning and implementation.
  • Manage and maintain CEO office supply inventory by monitoring stock levels, identifying upcoming needs, and placing orders as necessary.
  • Ensure office equipment is properly maintained and serviced.
  • Connecting conference calls and taking notes during calls.
  • Providing personal support such as ordering gifts/flowers.
  • Perform miscellaneous errands.
  • Keep office area clean and tidy.
  • File and retrieve documents and reference materials when requested.
  • Handle a wide range of personal errands including shopping, appointments, gift sourcing, and coordinating household errands.
  • Maintain professional and technical knowledge by attending educational workshops on a continuous learning basis.

Requirements

  • Associate degree
  • Minimum 2 years' personal assistant experience needed
  • Clean driving record
  • Must be extremely flexible with availability
  • Business college training an advantage
  • Competent computer skills including MS Office or equivalent
  • Internet skills including use of e-mails, group messaging and data collection
Benefits
  • Standard Medical Coverage Options
  • HSA & FSA participation available
  • Prescription Drug Coverage
  • Dental/Vision Coverage
  • Short Term & Long Term Disability
  • Employer-Paid Group & Life
  • Voluntary Life Supplemental Insurance (AFLAC)
  • 401(K) Plan with Employer match
  • Dependent Care & Medical Flexible Spending Accounts
  • Paid Time Off
  • Paid Holidays
  • Floating Holidays
  • Education & Training Reimbursement
  • Incentives & Awards
  • Employee Assistance Program
  • Referral Bonus
  • Hybrid work opportunity
  • Additional Benefits Health and wellness fairs and seminars
  • Company-sponsored Nurse Practitioner on-site
  • Monthly Team Building Events
  • Opportunities to serve the community through corporate social responsibility activities
  • Growth and career advancement
  • Bonuses, awards, recognition
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportdatabase managementevent planningdocument typingvehicle maintenancemessage takingschedulinginventory managementdata collectionclean driving record
Soft Skills
flexibilityorganizationcommunicationattention to detailtime managementinterpersonal skillsproblem-solvingmultitaskingprofessionalismdiscretion
Certifications
Associate degree