Process incoming and outgoing mail
Manage calendars (HR Director / Deputy HR Director and property services staff)
File and archive
Enter and format various documents (letters, notices, etc.)
Participate in cross-functional activities of the HR Department and property service
Record sick leave in shared files for DUGs and department heads
Monitor releases from duties and union leave authorizations
Track and complete forms recording the headcount of striking employees
Perform part of the service's accounting: enter purchase orders and service confirmations for certain expenses (Cadhoc, CESU…) and process invoices related to occupational health and prevention (contributions, expert reports, etc.)
Receive, check and record requests for telework allowances and the Sustainable Mobility Package (Forfait Mobilité Durable)
Contribute to the follow-up of the professional appraisal campaign
Manage supplies and small equipment
Take notes and draft minutes of F3SCT meetings
File and sort employees' administrative records
Ensure administrative follow-up of regulatory inspections for elevators, electrical systems, fire safety, etc.
Download and archive various inspection reports from control bodies
Organize and maintain the property directory
Track contract amendments, acceptance reports and the resolution of defects/punch-list items

Requirements

Front-desk and telephone reception techniques
Office software: Word, Excel, Outlook, PowerPoint
Ability to learn and comply with procedures
Note-taking and drafting administrative documents
Analysis, sorting and recording of mail and other documents
Calendar management and appointment scheduling
Ability to independently manage and process files
Planning and monitoring of actions/tasks
Ability to meet deadlines
Accuracy and strong organizational skills
Adaptability and ability to manage priorities
Strong interpersonal skills
Teamwork

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

document formattingaccountingpurchase order entryinvoice processingcalendar managementnote-takingadministrative document draftingmail sortingfile managementregulatory inspection follow-up

Soft Skills

organizational skillsinterpersonal skillsadaptabilitytime managementteamworkattention to detailindependenceplanningability to meet deadlinescompliance with procedures