CrewBloom

Senior Executive Assistant, Co-Founder

CrewBloom

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Job Level

Senior

About the role

  • Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated
  • Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication
  • Coordinate meetings, confirm appointments, and provide timely updates to leadership
  • Communicate with clients via phone and email to gather information and provide updates as needed
  • Prepare, review, and manage documents, including agreements and internal reports
  • Track tasks, follow up on deliverables, and ensure deadlines are consistently met
  • Conduct research and organize information to support business and operational needs
  • Perform administrative tasks such as document management, filing, and coordination across teams
  • Support social media management tasks as needed
  • Handle sensitive information with a high level of confidentiality and professionalism

Requirements

  • 5+ years of experience as an Executive Assistant or in a similar role
  • Proven experience supporting C-level executives (CEO, Founder, or similar)
  • Strong experience in calendar management, client communication, and document preparation
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail and follow-through
  • Ability to multitask, prioritize, and adapt in a fast-paced environment
  • Proactive, resourceful, and solutions-oriented mindset
  • Proficiency in Google Workspace and ability to quickly learn new tools and systems
  • Strong time management skills with the ability to handle multiple responsibilities efficiently
  • Ability to maintain confidentiality and professionalism at all times
  • **Minimum Technical and Work Environment Requirements:**
  • - **Internet Connection:**
  • - Primary internet connection with a minimum speed of **15 Mbps**.
  • - Backup internet connection with at least **10 Mbps**.
  • - Backup connection must be capable of supporting work during a power outage.
  • - **Primary Device:**
  • - Desktop or laptop equipped with at least:
  • - **Intel Core i5 (8th generation or newer)**, **Intel Core i3 (10th generation or newer)**, **AMD Ryzen 5**, or an equivalent processor.
  • - A minimum of **8 GB RAM**.
  • - **Backup Device:**
  • - Must meet or exceed the performance of an **Intel Core i3** processor.
  • - Must be functional during power interruptions.
  • - **Peripherals and Workspace:**
  • - A functioning **webcam**.
  • - A **noise-canceling USB headset**.
  • - A **quiet, dedicated home office space**.
  • - A **smartphone** for communication and verification purposes.
Benefits
  • Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
  • Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
  • Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
  • Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
  • Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
  • Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdocument preparationtask trackingresearchadministrative taskssocial media managementconfidentialitytime managementmultitaskingattention to detail
Soft Skills
communication skillsorganizational skillsproactive mindsetresourcefulnesssolutions-orientedadaptabilityprofessionalismfollow-throughclient communicationprioritization