Create Music Group

Business & Legal Affairs Coordinator – Fixed-Term Employment Contract

Create Music Group

contract

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Location Type: Remote

Location: Canada

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Salary

💰 CA$60,000 - CA$65,000 per year

Job Level

Junior

About the role

  • Conduct a structured review of catalogue agreements to confirm and document reversion dates, license periods, and related contract terms, ensuring accuracy and readiness for downstream planning.
  • Prepare artist, label, and catalogue agreements by completing approved pro-forma templates based on agreed deal terms.
  • Coordinate the sending, tracking, execution and filing of agreements with artists, managers, and legal representatives.
  • Support the Head of Business & Legal Affairs during negotiations by managing redlines, version control, and administrative follow-ups.
  • Review licensing agreements and related documents (e.g. publishing, side artist, producer, writer agreements and letter of direction) to confirm key contract metadata, including license period, reversion dates, commercial terms, and signatories.
  • Support and coordinate the administration and execution of sample clearances, compilation licenses, and cover/interpolation matters.
  • Support the end-to-end release workflow from executed agreement to operational handoff.
  • Validate rights and contract metadata (e.g. shares, writer/publisher information, license terms) for product configuration in Label Manager.
  • Support invoicing workflows by reviewing and submitting invoices in Label Manager in accordance with executed agreements.
  • Support Digital Operations with post-release rights matters by reviewing executed agreements and rights metadata in response to platform claims or takedown notices.
  • Support department-level administration, documentation, and tracking across Business & Legal Affairs.
  • Assist with contract audits and special projects, including catalogue reviews and partner-specific or internal audits.
  • Provide administrative support to the Executive team as needed, including meeting scheduling and coordination related to artist deals and M&A activity.
  • Assist with ad-hoc operational tasks that support deal execution and strategic initiatives.
  • Support the Executive with scheduling in-person events and related logistics when required.
  • Other duties as assigned.

Requirements

  • Experience in an administrative, operations, legal assistant, or coordination role
  • Experience working with contracts, licensing, or rights administration in the music or media industry
  • Strong written communication skills and confidence interacting with internal and external stakeholders
  • Comfort working with contracts, structured documents, and metadata
  • Familiarity with Google Workspace, Asana, Slack, and modern collaboration tools
  • Exceptional attention to detail and strong organizational skills
  • Comfortable working in a fully remote environment
  • Interest in electronic music and the music business
  • Flexibility and eagerness to learn
Benefits
  • Flexible work arrangements
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract reviewlicensing agreementsrights administrationmetadata validationinvoicing workflowssample clearancescatalogue agreementsversion controladministrative supportcontract audits
Soft Skills
strong written communicationattention to detailorganizational skillsflexibilityeagerness to learnconfidence interacting with stakeholderssupporting negotiationsadministrative coordinationad-hoc task managementevent scheduling