Generate purchase orders for all new vendor contracts.
Manage the full AP cycle: invoice review, coding, payment processing (checks, ACH, wires) and data entry accuracy.
Ensure that payments are processed, tracked and recorded in an accurate, efficient, and timely manner.
Schedule disbursements.
Monitor accounts and ensure that any discrepancies are identified and resolved.
Reconcile monthly general ledger accounts related to payables.
Prepare monthly and annual reports.
Prepare AP reports and data analysis.
Leads the month-end closing process.
Participate in the preparation of annual audit support documentation.
Evaluate and approve account investigations and authorize stop-payments.
Implement and monitor internal accounting controls.
Ensure invoice data entry to ERP accounts payable module.
Maintain vendor invoice files to ensure accuracy and completeness.
Collaborate with Controller on departmental budgeting, strategic planning, and procedural changes to increase efficiencies and control costs.
Develop and implement accounting policies and procedures as needed.
Proactively identify opportunities for increased efficiency of current workflows and implement improvement solutions.
Manage annual 1099 reconciliation and submission process.
Collect vendor data, such as W9 forms and banking details, and enter in ERP for all vendors.
Reconcile vendor statements and general ledgers accounts.
Supervise, coach and mentor direct reports.
Support other accounting and finance functions as needed.
Exercise integrity and confidentiality in financial reporting.
Perform other responsibilities as assigned.

Requirements

Bachelor’s degree in accounting, finance, or related field
Minimum of 7 years of accounts payable experience required
Thorough understanding of accounting, finance and bookkeeping principles
Experience supervising staff and managing processes
Strong organizational, leadership and problem-solving skills
Excellent analytical and communication skills
Proficiency with Microsoft Office and accounting software
Ability to work as a member of a team and to organize, instruct, and supervise staff while promoting group effort and achievement
Superb time management skills and detail orientation
Ability to manage conflicts and resolve problems effectively
Ability to maintain confidentiality of company and partner information

Benefits

Comprehensive benefits package (medical, dental, vision, life, STD, LTD etc.)
Matching 401(k) plan (dollar for dollar up to 4% of your eligible compensation, fully vested immediately)
11 paid holidays
15 - 25 vacation days based on years of service
Paid sick time (2.67 hours accrued bi-weekly up to a maximum of 80 hours)
Monthly fun events (e.g. team building activities, games, charitable events, potlucks, picnics)
Flexible and remote work schedules

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payableinvoice reviewpayment processingdata entry accuracygeneral ledger reconciliationfinancial reportingbudgetingdata analysisinternal accounting controls1099 reconciliation

Soft Skills

leadershiporganizational skillsproblem-solvinganalytical skillscommunication skillstime managementdetail orientationconflict managementteam collaborationsupervision

Certifications

Bachelor’s degree in accountingBachelor’s degree in finance