Business Development Rep

• Lead strategy for CPC business development with direction from the Executive Director and organizational leadership
• Oversee CPC business development activities.
• Serve as a primary contact and driver of new proposals and bids.
• Assess the needs of potential customers and develop proposed solutions with the applicable CPC leadership.
• Present CPC capabilities to potential partners & funders.
• Partner interactions will span the full project life cycle including relationship initiation, proposal preparation and presentation, transition from proposal to contracting, project kickoff and transition to internal teams, project status updates to the partner and change management, and project closure.
• Provide a project plan and tasks along with timelines for each proposal and manage the respective CPC groups accountable for content to deliver proposals on time.
• Manage the proposal composition working with the ED, Chief Science Officer, and Heads of Operations as well as other subject matter experts on content and format.
• Develop and maintain positive business relationships with current and new customers; establish regular communication with current clients to provide ongoing updates on project spend, anticipated changes, etc.
• Create the project budget first draft by using the provided tools and entering the assumptions and tailoring for the project; review the assumptions with the CPC content experts and overall budget with the Chief Financial Officer for final approval before submission.
• Plan and coordinate all capabilities, bid defense, business development, and partnership meetings including onsite and remote. This includes agenda creation, content assembly, and coordination with the CPC meeting planning team.
• Work with the Contracts team on contract negotiations (including change orders and amendments), as necessary; ensure the scopes of work accurately align with the approved budgets
• Serve as primary point of contact for the internal CPC teams to address questions about contracted scope, budget amendments, budgeted task inclusions, change orders, amendments, etc.
• Work with Legal to organize materials in the correct drives, data entry in CPC’s CRM and associated systems.
• Lead process improvement for business development and creation/maintenance of standardized pitch decks and materials including interval updates.
• Manage public relations press releases, social media related to notable CPC activities and website content.
• Monitor the CPC email account for new opportunities.
• Monitor external news and opportunities and bring them to the CPC team for consideration of bid activities.
• Understand and comply with all relevant CPC Policies, Standard Operating Procedures (SOPs) and guidelines.
• Establish and execute strategic business objectives and goals for CPC in conjunction with applicable CPC leadership (e.g., the Leadership Committee).
• Assist with and/or submit grant submissions.
• Facilitate meetings with external partners at CPC with support of other internal teams.
• Perform other duties as deemed necessary.

Associate Director, Business Development

Accounts Payable

• Generate purchase orders for all new vendor contracts.
• Manage the full AP cycle: invoice review, coding, payment processing (checks, ACH, wires) and data entry accuracy.
• Ensure that payments are processed, tracked and recorded in an accurate, efficient, and timely manner.
• Schedule disbursements.
• Monitor accounts and ensure that any discrepancies are identified and resolved.
• Reconcile monthly general ledger accounts related to payables.
• Prepare monthly and annual reports.
• Prepare AP reports and data analysis.
• Leads the month-end closing process.
• Participate in the preparation of annual audit support documentation.
• Evaluate and approve account investigations and authorize stop-payments.
• Implement and monitor internal accounting controls.
• Ensure invoice data entry to ERP accounts payable module.
• Maintain vendor invoice files to ensure accuracy and completeness.
• Collaborate with Controller on departmental budgeting, strategic planning, and procedural changes to increase efficiencies and control costs.
• Develop and implement accounting policies and procedures as needed.
• Proactively identify opportunities for increased efficiency of current workflows and implement improvement solutions.
• Manage annual 1099 reconciliation and submission process.
• Collect vendor data, such as W9 forms and banking details, and enter in ERP for all vendors.
• Reconcile vendor statements and general ledgers accounts.
• Supervise, coach and mentor direct reports.
• Support other accounting and finance functions as needed.
• Exercise integrity and confidentiality in financial reporting.
• Perform other responsibilities as assigned.

Accounts Payable Manager

Clinical Operations

• Manage site identification and evaluation.
• Develop or review essential study documents including protocols, case report forms (CRFs), source documents, project management plans, monitoring plans, reference tools, and study manuals.
• Review site regulatory documents for compliance with CPC Standard Operating Procedures (SOPs) and applicable laws, regulations, and guidelines and to facilitate approval of investigational product release.
• Prepare central IRB submissions and resolve IRB issues.
• Manage site enrollment and study subject tracking and payments.
• Assist with the monitoring of project deliverables and project timelines.
• Develop and distribute project documents (e.g. safety reports, lab reports, deviations reports, monitoring reports, follow-up letters, meeting minutes, newsletters, and regulatory documents)
• Identify project-specific training for team members and notify appropriate designee to ensure completion and filing of training documentation.
• Provide investigational product or device tracking and disposition as required by project.
• Develop and manage site and vendor contracts including investigational product (IP) supply, interactive voice/web response system, electronic data capture system, core labs and other applicable clinical services.
• Track and approve vendor payments.
• Manage multidisciplinary project team members in relation to their role on assigned projects.
• Proactively identify issues and discuss resolutions with applicable department heads, project team, CPC executives and/or the sponsor.
• Track implementation of resolution through to completion and efficacy checks.
• Ensure that the overall quality of project services and deliverables is maintained.
• Provide status reports on all projects.
• Participate in both onsite and offsite investigator meetings and training sessions.
• Escalate budget, proposals and change orders discussions to Business Development.
• Assist Business Development with benchmarking for budgets and development of sponsor proposals and service agreements.
• Ensure both CPC and sponsor are aware of and in agreement on any change in project scope that has a financial or resource impact.
• Routinely advise management regarding the overall project status.
• Provide Head of Trial Master File scope of services to enable him/her to establish and maintain Trial Master Files (TMFs) and project document files, both electronic and paper.
• Schedule project team meetings and prepare meeting agendas and minutes as needed.
• Perform other non-project related general administrative tasks such as filing, copying, faxing and shipping for assigned projects.
• Cross-train within the project team, as needed.
• Define and monitor Endpoint and Specialty Services scope, timelines and deliverables from project initiation to closeout with assistance from study assigned Clinical Operations Manager and the Head of Endpoint and Specialty Services.
• Provide timely feedback on the progress of project assignments; help assess project issues and propose resolutions to the CPC project lead.
• Manage contracted deliverables for external committees (e.g. data safety monitoring boards, clinical endpoint committees), including but not limited to meeting scheduling, generation of meeting minutes and distribution of meeting materials.
• Oversee SAE process and assure execution of safety plans.
• Accurately track receipt, entry, upload and the processing of photos, acetate tracings, and other source documents submitted from sites.
• Contact appropriate individuals (e.g., study site staff or study site Clinical Research Associate) regarding incomplete, inaccurate, or missing photos, acetate tracings, and other Endpoint and Specialty Services Core Lab documents as required by the project.
• Oversee timely and accurate entry and cleaning of data for all study databases; maintain and file data management documentation as required.
• Manage the acquisition and supply of project specific materials to study sites.
• Provide feedback to study sites on tracing and quality issues, as required by project.
• Manage and conduct Endpoint and Specialty Services CPC Core Lab activities.