Covalo

Executive Assistant

Covalo

full-time

Posted on:

Location Type: Remote

Location: Switzerland

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About the role

  • Managing complex calendars across internal and external meetings
  • Scheduling board meetings, investor calls, and leadership meetings
  • Preparing briefing notes before meetings and gathering background materials or data
  • Tracking action items and following up with owners
  • Coordinating founder priorities with teams and leadership
  • Supporting company-wide projects or cross-team initiatives
  • Supporting HR operations (onboarding coordination, HR documentation)
  • Travel planning and logistics management
  • Expense tracking and reimbursements
  • Maintaining internal documentation
  • Preparing reports or presentations
  • Structuring information so founders can make fast decisions

Requirements

  • Extremely organized and detail-oriented
  • Proactive and naturally anticipate needs, spot gaps, and step in before issues become problems
  • Strong bias for action - you move things forward without waiting for perfect information
  • Communicate clearly, professionally, and confidently with different stakeholders
  • A resourceful fast learner - curious, asking the right questions, and ready to deal with variety within your role
  • Comfortable with analytical work - such as navigating spreadsheets, compiling data, and organizing information - would be a strong plus.
  • Fluent English and German are a must (both spoken and written), French is a bonus
Benefits
  • Competitive salary & potential opportunity to participate in company stock option plan
  • Working remotely, with regular team gatherings and in-person alignment meetings (including incredible team retreats with the entire team twice a year!)
  • Exposure to the company's most strategic challenges, working directly with leadership
  • Space, tools and support to learn and develop
  • Being part of a growing, fun, dynamic, highly motivated, and extremely caring international team - where we all have our (charming) quirks, and everyone can bring their full selves to work every day :)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting schedulingbriefing preparationaction item trackinglogistics managementexpense trackingreport preparationdata compilationanalytical workdocumentation maintenance
Soft Skills
organizational skillsdetail-orientedproactivestrong bias for actionclear communicationresourcefulfast learnercuriositystakeholder engagementproblem-solving