Event Operations Manager
Coupa Software
full-time
Posted on:
Location Type: Remote
Location: California • United States
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Salary
💰 $104,000 - $135,000 per year
About the role
- Assist the Global Strategic Events team in the logistical and administrative aspects of end-to-end event planning, including venue research, vendor coordination, budget tracking and execution
- Contribute to the maintenance of event databases, documentation, and file management
- Maintain master project plans in Asana and other project management tools, ensuring all stakeholders meet critical milestones and deadlines across multiple workstreams
- Own the full lifecycle of procurement and financial administration, including vendor setup, PO creation, invoice reconciliation, and budget tracking
- Collaborate with internal teams to ensure seamless coordination and integration of event activities with broader marketing and business initiatives
- Provide on-site support during events, assisting with set-up, registration, and attendee engagement
- Assist in post-event activities, such as attendee feedback collection and event performance analysis
Requirements
- 5+ years of direct experience in event operations or project management within a fast-paced B2B tech environment
- Bachelor's degree in Marketing, Hospitality, Business Administration, or related field
- Advanced proficiency in project management software (Asana) and event technology stacks (e.g., Cvent, RainFocus or Swoogo)
- Exceptional organizational skills with a demonstrated ability to manage hundreds of moving parts simultaneously with rigorous attention to detail
- Enthusiastic and proactive approach to work, with a willingness to learn and grow in a fast paced industry
- Willingness to travel (up to 25%) to support the global execution of our event portfolio
Benefits
- Coupa complies with relevant laws and regulations regarding equal opportunity
- Welcoming and inclusive work environment
- Equal employment opportunities to all qualified candidates
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event operationsproject managementbudget trackingvendor coordinationinvoice reconciliationattendee engagementevent performance analysisprocurement administrationfile managementvenue research
Soft Skills
organizational skillsattention to detailenthusiastic approachproactive approachability to manage multiple taskswillingness to learncollaborationcommunication