Field Administrator, Culinary Services
Cotton Holdings Inc.
Field Administrator, Culinary Services
Cotton Holdings Inc.
contract
Posted on:
Origin: • 🇺🇸 United States • Florida
Visit company websiteSalary
💰 $20 per hour
Job Level
Junior
About the role
- Responsible for accurate documentation, tracking, and reporting of daily meal service operations.
- Ensure timely data entry, compliance with reporting standards, and effective communication with internal teams.
- Maintain up-to-date records related to meal counts, water distribution, chain of custody logs, and photographic documentation across digital platforms.
- Collect and report daily meal service data, including total meals served and water distributed.
- Upload and organize meal service photos using correct file naming conventions in SharePoint and Teams.
- Complete and submit daily reports such as PMRs (Post Meal Reports) and Liquid Count Trackers.
- Maintain and update spreadsheets for Chain of Custody logs (breakfast, lunch, dinner), Waterlogs, and Delivery Trackers.
- Scan and archive physical documents into digital storage systems (SharePoint, Teams).
- Communicate with designated group chats to share photos and updates and follow up with the meal service team for meal counts, dietary requirements, and documentation when necessary.
- Ensure all delivered meals are accounted for with proper signatures in compliance with chain of custody requirements.
- Take photos throughout the day for documentation and inclusion in reports.
- Collaborate with internal teams to ensure all reporting deadlines are met and data is accurate.
Requirements
- 1–3 years in administrative support, operations, logistics, or food service coordination.
- Experience managing digital documentation and reporting systems (e.g., SharePoint, Teams, Excel).
- Background in data entry, recordkeeping, or compliance-driven roles.
- Strong data entry and reporting accuracy.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and collaboration platforms (SharePoint, Teams).
- File management (digital and paper-based).
- Time management and the ability to prioritize multiple reporting streams.
- Clear written and verbal communication.
- High school diploma or equivalent required.
