Cortavo, Inc.

Executive Assistant

Cortavo, Inc.

full-time

Posted on:

Location Type: Hybrid

Location: Alabama • Alaska • United States

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About the role

  • Manage and prioritize the Chief of Staff’s time, ensuring focus is placed on the highest-impact work
  • Act as a gatekeeper by filtering, redirecting, and prioritizing requests and communications
  • Track key initiatives and ensure deadlines and commitments are met across teams
  • Draft and manage internal and external communications on behalf of the Chief of Staff
  • Own calendar management, resolving conflicts and prioritizing effectively
  • Coordinate meetings, prepare materials, and ensure clear outcomes and follow-up actions
  • Anticipate needs and proactively address gaps without requiring direction
  • Serve as a central point of coordination across HR, Finance, Marketing, and Operations initiatives
  • Partner with department leads to gather updates, surface risks, and maintain alignment
  • Support execution of company-wide priorities
  • Support high-impact projects led by the Chief of Staff, ensuring timelines, stakeholders, and deliverables are clearly managed
  • Identify gaps, bottlenecks, and risks, and proactively escalate or resolve issues
  • Maintain visibility into ongoing initiatives and provide regular status updates
  • Handle highly sensitive information including employee matters, financial data, and leadership discussions with strict confidentiality
  • Exercise strong professional judgment in managing communications and information flow

Requirements

  • 4-6 years of experience supporting executive leadership
  • Bachelor’s degree required (Business administration or related field)
  • Strong organizational and prioritization skills with the ability to manage multiple high-impact workstreams
  • Demonstrated ability to operate with discretion and handle confidential information
  • Strong written and verbal communication skills, with the ability to represent leadership effectively
  • High attention to detail with a bias toward execution and follow-through
  • Ability to anticipate needs and operate proactively without constant direction
  • Experience working cross-functionally in a fast-paced environment
Benefits
  • Competitive salary, as well as employer, contributed health benefits
  • Hybrid work schedule
  • 401k contribution
  • Access to a Company cell phone plan
  • Unlimited Paid Time Off (PTO)
  • Fitness & Wellness Program
  • Student Debt Relief
  • Child Care Expense Relief
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementproject managementcommunication managementconfidential information handlinginitiative trackingdeadline managementrisk identificationstakeholder managementmeeting coordinationmaterial preparation
Soft Skills
organizational skillsprioritization skillsdiscretionwritten communicationverbal communicationattention to detailproactive approachprofessional judgmentcross-functional collaborationexecution bias
Certifications
Bachelor’s degree