Operations Meeting Planner
Corporate Travel Management (CTM) Group
full-time
Posted on:
Location Type: Remote
Location: United States
Visit company websiteExplore more
Salary
💰 $50,000 - $65,000 per year
About the role
- Program management from concept to completion; to include meeting and striving to exceed program goals, and objectives, contracting with suppliers, creating cost estimates for budget purposes, program execution and reconciliation.
- Lead discovery calls to engage customer and learn about the meeting needs focusing on the goals and objectives of the program.
- Include all internal stakeholders.
- Make destination recommendations; submit eRFP’s through meeting tool for a diverse group of customers with consideration of the program goals, objectives, budget, and space requirements.
- Produce accurate documents/reports for clients and vendors in conjunction with account needs.
- Conduct effective vendor negotiations and contract execution to include terms, due dates, cost savings and concessions for hotel/venue, ground transportation, DMC, audio-visual production, food & beverage, optional activities, and other suppliers contributing to the success of the program.
- Facilitate contract execution between the parties in a timely manner.
- Provide meeting owner/requester a summary of all terms, due dates, total costs, and deposits to meet and exceed program timelines and deadlines.
- Record accurate budget, cost, savings, and contract execution in meeting tool or applicable technology.
- Provide exceptional service and manage the relationship with the meeting owner.
- Proactively offer professional recommendations to the client based on industry knowledge and expertise.
- Secure repeat business.
- Demonstrate a collaborative work style by using a consultative approach with clients, and peers, to quickly assess information, anticipate issues and outcomes, and make effective recommendations including ability to draw clear conclusions.
- Escalate to leadership for guidance when necessary.
Requirements
- High School diploma or equivalent is required.
- Minimum of 3 years of meeting planning experience is required.
- Sabre GDS experience is required.
- Cvent experience strongly preferred.
- Exceptional Customer Service skills.
Benefits
- Company Paid Basic Life & AD&D Insurance
- Company Paid Short-Term Disability
- Voluntary Long-Term Disability Insurance
- Robust Wellness Program with incentives available to save money on your medical insurance premiums.
- Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage
- Three medical plan offerings including a High Deductible Health Plan, HMO plan (available in select states) and a Co-Pay medical plan.
- Health Savings Account (HSA) with company core contribution and match, on a per pay period basis if enrolled in the HDHP medical plan.
- Flexible Spending Accounts
- Dependent Care Savings Account.
- Dental Insurance Plan
- Vision Insurance Plan
- 9 Company Paid Holidays including the day after Thanksgiving.
- Generous paid time off programs for vacation and sick days
- Employee Assistance Plan with access to Talk Space Therapy
- Family Medical Leave
- Paid Parental Leave (4 weeks)
- Maternity benefits utilizing company paid STD, plus Parental Leave (4 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
- Bereavement Leave
- 401(k) Retirement Plan with a generous match per pay period
- Student Loan Payment Match
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
program managementbudgetingvendor negotiationscontract executioncost estimationmeeting planningdocument productionreporting
Soft Skills
customer servicecollaborative work styleconsultative approacheffective recommendationsrelationship management