Convera

Senior Executive Administrator

Convera

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $71,000 - $109,000 per year

Job Level

Senior

About the role

  • Provide comprehensive administrative support to the GTM executive leader, including complex calendar management across multiple time zones
  • Coordinate and prioritize meetings, preparing agendas, materials, and follow-ups to ensure effective use of executive time
  • Manage domestic and international travel arrangements, including itineraries, visas (as needed), and expense reporting
  • Act as a liaison between the executive leader and internal stakeholders across Sales, Marketing, Partnerships, Finance, Product, and Operations
  • Support design and execution of GTM leadership team rhythms, including leadership meetings, QBRs, offsites, and strategic planning sessions, with the ability to create content for sessions when needed
  • Draft, edit, and format executive-level communications, presentations, and reports with a high degree of professionalism and accuracy
  • Track action items, deadlines, and commitments to ensure timely follow-through
  • Handle sensitive and confidential information with discretion and sound judgment
  • Support special projects and initiatives as needed, often involving cross-functional coordination
  • Continuously identify opportunities to improve administrative processes, workflows, and ways of working

Requirements

  • 5+ years of experience supporting senior leaders (VP+)
  • Proven ability to manage complex calendars and competing priorities in a fast-paced, global environment
  • Exceptional organizational skills with strong attention to detail and follow-through
  • Excellent written and verbal communication skills; able to interact confidently with senior leaders and external partners
  • High degree of professionalism, integrity, and discretion when handling confidential information
  • Strong proficiency in Microsoft Office / Microsoft 365 tools (Outlook, PowerPoint, Word, Excel, Teams)
  • Comfortable working independently, anticipating needs, and making sound decisions with limited direction
  • Collaborative, service-oriented mindset with a “no task too small” approach
  • Experience in fintech, financial services, or a high-growth global organization is a plus
Benefits
  • Health insurance (medical, dental, vision)
  • Retirement savings plan
  • Paid time off, holidays, and parental leave
  • Wellness programs and mental health resources
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel arrangementsexpense reportingcontent creationexecutive communicationspresentation formattingreport draftingproject coordinationprocess improvementworkflow optimization
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationprofessionalismintegritydiscretionindependent workingdecision makingcollaboration