Connecticut Children's

Executive Assistant, Physician in Chief

Connecticut Children's

full-time

Posted on:

Location Type: Hybrid

Location: Hartford • Connecticut • United States

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Job Level

Lead

About the role

  • Provide high-level administrative, operational, and coordination support to the Executive Vice President (EVP).
  • Act as a trusted administrative partner enabling the EVP to focus on clinical, academic, and strategic priorities.
  • Anticipate needs and manage complex workflows.
  • Serve as a key liaison with internal leaders, faculty, UConn School of Medicine partners, and external stakeholders.
  • Manage the EVP's calendar and prepare them for meetings and engagements.
  • Draft, edit, and format correspondence, reports, and presentations.
  • Coordinate travel arrangements and reconcile expenses.

Requirements

  • Associate degree in business, healthcare administration, or related field.
  • Minimum of 3 years of administrative support experience, ideally with C-suite level executives and preferably in a healthcare or academic medical setting.
  • Experience supporting physician leaders, academic departments, or clinical operations preferred.
  • Advanced expertise in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Proficient in collaborative platforms such as SmartSheet and Zoom for remote coordination and project tracking.
  • Familiarity with data tracking, dashboards, and grants administration.
  • Experience with project management, financial reconciliation, and contract administration.
  • Understanding of general math and accounting principles.
  • Basic understanding of healthcare, academic medicine, and organizational policies.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementdrafting correspondenceediting reportsformatting presentationstravel coordinationfinancial reconciliationcontract administrationdata trackingproject management
Soft Skills
organizational skillscommunication skillsanticipation of needsworkflow managementliaison abilitiestrustworthinesscollaborationstrategic prioritizationproblem-solvingattention to detail