Condominium Authority of Ontario

Risk

• Develop and maintain governance frameworks, policies, and procedures to support a strong governance function and effective decision-making
• Leading board and committee workplans, including the updating, tracking, and communicating of items to board members and staff leads
• Draft, review, and distribute board and committee meeting agendas and materials via the board portal (Diligent), ensuring accuracy and confidentiality
• Provide guidance on corporate governance best practices and ensure policy compliance during board and committee meetings
• Record and finalize detailed minutes of board and committee meetings, emphasizing governance and policy decisions
• Lead planning and compliance for the Annual Members' Meeting and related events
• Manage the organization's policy and board manuals, ensuring regular updates in line with evolving legislation
• Coordinate onboarding and offboarding of directors, emphasizing governance and policy familiarization
• Ensure CAO adheres to requirements in the Administrative Agreement with the Ministry and the CAO bylaws, including reporting obligations
• Serve as a liaison between the Board, CEO & Registrar, the executive leadership team, and external stakeholders, fostering clear communication and professional relationships
• Support corporate governance reviews, and initiatives to enhance accountability and transparency
• Advise during Board and Committee meetings on governance best practices and policy adherence
• Assist in preparing corporate reports and presentations
• Plan and execute Board meetings and events, managing logistics such as venue selection, catering, and on-site support

Corporate Affairs – Governance Lead