Commonwealth Associates, Inc.

Autodesk Vault Administrator

Commonwealth Associates, Inc.

full-time

Posted on:

Location Type: Remote

Location: United States

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Job Level

SeniorLead

Tech Stack

Vault

About the role

  • Serve as the primary steward of engineering document management and CAD data ecosystem.
  • Deploy, configure, and maintain Autodesk Vault Professional, including ADMS Console, Vault Server, and client-side deployments.
  • Design and manage vault structures: folder hierarchies, category schemas, lifecycle state definitions, and custom property mappings.
  • Configure and enforce user roles, group permissions, and access controls within Vault.
  • Monitor vault health, perform routine maintenance, and coordinate backup and disaster recovery procedures with IT.
  • Manage Autodesk software licensing, deployment packages, and version upgrades across the design team.
  • Troubleshoot and resolve end-user Vault access, connectivity, and data integrity issues.
  • Develop and maintain automated workflows for drawing release, revision control, approval routing, and transmittal package generation.
  • Manage the full document lifecycle from creation through archiving, ensuring traceability and auditability of all revisions.
  • Collaborate with Engineering, IT, and QA/QC leadership to continuously improve document management workflows and system performance.

Requirements

  • 10+ years of progressive CAD and/or document management experience in an engineering consulting, EPC, manufacturing, or industrial environment.
  • Minimum 2 years of hands-on Autodesk Vault Professional administration experience, including ADMS Console, lifecycle configuration, category/property schema management, and user/role administration.
  • Preferred - AS or BA Degree in Engineering Technology, Drafting & Design, Mechanical or Electrical Engineering, Information Technology, or a related technical discipline; equivalent professional experience in lieu of degree will be considered.
  • Proficiency with one or more Autodesk CAD platforms: AutoCAD, Autodesk Inventor, Plant 3D, or Civil 3D — including understanding of how these tools integrate with Vault.
  • Demonstrated ability to design and implement document control workflows, revision control processes, and vault folder structures in a multi-user engineering environment.
  • Working knowledge of engineering document control best practices and the ISO standards that govern them (ISO 9001 document control concepts; awareness of ISO 19650 is a plus but not required).
  • Solid understanding of data security, access control principles, and file/version management in a PDM/PLM environment.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable working within SharePoint or similar collaboration platforms.
Benefits
  • Health insurance
  • Flexible working arrangements
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Autodesk Vault ProfessionalADMS Consolelifecycle configurationcategory schema managementuser role administrationdocument control workflowsrevision control processesvault folder structuresdata securityfile/version management
Soft Skills
collaborationtroubleshootingproblem-solvingcommunicationorganizational skillsleadershipattention to detailprocess improvementproject managementteamwork
Certifications
AS Degree in Engineering TechnologyBA Degree in EngineeringDrafting & DesignMechanical EngineeringElectrical EngineeringInformation TechnologyISO 9001ISO 19650