Training Operations Specialist
Coloplast
full-time
Posted on:
Location Type: Office
Location: Arlington • Virginia • United States
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About the role
- The Training Operations Specialist is responsible for the detailed coordination and execution of multi-day sales training programs.
- The Specialist ensures all logistics, timelines, vendor coordination, and financial processes are handled thoughtfully and consistently.
- Lead operational planning and execution of in-person and virtual sales trainings (NHT, Masterclass, RBD Summit, regional meetings, and field training)
- Develop and maintain detailed project plans, timelines, and checklists aligned to program scope
- Coordinate logistics including travel, venues, catering, AV, shipping, and materials
- Manage attendee communications and confirmations
- Maintain organized documentation to prevent operational gaps and proactively address logistical risks
- Provide onsite and virtual execution support as needed
- Process and track training-related expenses, including receipt collection, PO creation, invoice reconciliation, and Concur submissions
- Maintain accurate budget trackers and financial documentation
- Coordinate vendor communication and payment workflows
- Ensure compliance with internal financial policies and timelines
- Track deliverables and dependencies across trainings
- Monitor progress and proactively flag risks or delays
- Maintain centralized documentation and source-of-truth trackers
- Support cross-functional alignment on deadlines and expectations
- Maintain training records, rosters, and operational data
- Support LMS, scheduling, and reporting workflows
- Partner with analytics and systems teams to improve operational tools and automation
- Identify opportunities to streamline workflows and improve efficiency
- Contribute to the development and maintenance of SOPs, templates, and best practices
- Participate in post-training reviews and process enhancements
Requirements
- 2+ years of experience in event coordination, training operations, or program support
- Strong interpersonal skills with the ability to build rapport and communicate proactively with sales teams, new hires, and cross-functional partners
- Exceptional attention to detail and ability to independently manage complex logistics
- Proven track record executing multi-day events on time and without operational gaps
- Experience coordinating travel, venues, vendors, and related financial documentation
- Strong organizational, project management, and communication skills.
- Proficiency in Microsoft Office and collaboration tools.
- Ability to work independently in a fast-paced, deadline-driven environment.
- Associate or bachelor’s degree from an accredited college or university preferred
- Experience supporting events or sales training programs (healthcare or medical education preferred)
- Experience using Microsoft Teams and Teams Planner (or similar collaboration and project tracking tools)
- Familiarity with Concur and basic expense or procurement processes
- Experience working cross-functionally in matrixed organizations
- Exposure to LMS or workflow automation tools
Benefits
- Kerecis employees are required to conduct business to the highest ethical and professional standards
- comply with applicable laws and regulations
- the Advamed Code of Ethics on Interactions with Healthcare Professionals
- other job duties as assigned
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationtraining operationsproject managementlogistics managementfinancial documentationexpense trackingworkflow automationSOP developmentmulti-day event executionattention to detail
Soft Skills
interpersonal skillscommunication skillsorganizational skillsindependent workrapport buildingproactive communicationproblem-solvingcross-functional collaborationtime managementattention to detail
Certifications
Associate degreeBachelor's degree