Executive Assistant
Coloplast
full-time
Posted on:
Location Type: Office
Location: Minneapolis • Minnesota • United States
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Salary
💰 $34 - $51 per hour
About the role
- Proactively manages information flow to maximize the Vice President’s productivity and ensure all requests receive attention with the proper level of urgency.
- Complex calendar management - manages calendars and scheduling for the Vice President, the Director of Sales, and the Director of Marketing.
- Travel management – manages travel scheduling/itineraries, both domestic and international.
- Prepares reports and assists in the preparation of high-level presentations.
- Monitors/completes expense reports in accordance with company policies and guidelines.
- Owns administrative details and handles routine issues independently in a high quality, timely manner.
- Effectively manages priorities, including organization of workflow and partnering with colleagues to accomplish tasks and balance workload.
- Collaborates with colleagues to recommend most cost-effective ways to complete tasks.
- Plans selected events and meetings hosted by Vice President, Director of Sales and Director of Marketing; may manage associated travel for meetings and events.
- Provides on-boarding support for new team members.
- Handles administrative tasks to ensure the North America Wound and Skin Care team is prepared and equipped to be productive, including ordering supplies for the department.
- Maintains moderate degree of international contact and coordination with global colleagues and leadership.
- Occasionally interacts with key customers, scheduling customer events, trouble-shooting issues, and maintaining important relationships.
Requirements
- Associates or Bachelor’s degree and/or a combination of 5+ years working at the executive administrative level.
- Advanced level knowledge of Windows desktop applications and Microsoft Office (advanced Word, Excel, PowerPoint and Outlook) skills are essential.
- A high degree of initiative, sound judgment and sensitivity in maintaining confidential materials with discretion.
- Excellent interpersonal skills to deal with people at all levels, in person and over the phone, both within and outside the company.
- Strong attention to detail and follow through skills.
- Independent judgment and time management skills are required.
- Schedule flexibility – ability to work occasional evening/weekend.
Benefits
- Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
- Access to company sponsored wellness programs and mental health resources.
- Paid leave of absence for qualifying events.
- Generous paid parental leave for both birthing and non-birthing parents.
- A competitive 401(k) plan with company match that vest immediately.
- Financial planning services to help you secure your future.
- Corporate discount programs for goods and services.
- Generous paid time off.
- Flexible work hours.
- Flexible work arrangement options to help you balance your personal and professional life may be available.
- Opportunities for continuous learning and career advancement through training programs, mentorship, and tuition reimbursement.
- Recognition programs to celebrate achievements and contributions, including peer recognition, bonuses, awards, and special events.
- A supportive work environment where everyone feels valued, and has a sense of belonging.
- Participate in team-building activities, volunteer opportunities, and company-sponsored events.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel managementreport preparationexpense report managementadministrative supportevent planningon-boarding supportschedulingworkflow organizationtime management
Soft Skills
initiativesound judgmentdiscretioninterpersonal skillsattention to detailindependent judgmentflexibilitycollaborationproblem-solvingcommunication
Certifications
Associates degreeBachelor’s degree