Codeway

Talent Acquisition Operations Specialist

Codeway

full-time

Posted on:

Location Type: Hybrid

Location: Barcelona • Spain

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About the role

  • Manage and improve the hiring process using Lever or another ATS.
  • Maintain structured workflows, templates, pipelines, and automation rules.
  • Identify inefficiencies and implement optimizations across the recruitment cycle.
  • Coordinate daily recruitment operations: scheduling, candidate communication, status management.
  • Support pre-employment screenings, documentation, and offer processes.
  • Ensure a smooth and professional experience for all applicants.
  • Conduct regular audits to ensure GDPR compliance and alignment with employment policies.
  • Maintain accurate, compliant candidate records and processes.
  • Run reports and dashboards on hiring performance, pipeline health, and recruiting budget.
  • Work closely with TAs, HR partners, and business leaders to ensure seamless execution of hiring plans.
  • Support process rollout, updates, and training for hiring managers.
  • Implement and manage AI-powered recruitment tools to improve workflow efficiency.
  • Evaluate new technologies for scheduling, sourcing, screening, or data tracking.
  • Support employer branding activities: content creation, social media updates, events, and campaigns.
  • Participate in interviews for junior-level roles, supporting the overall hiring pipeline.

Requirements

  • 2–4 years of experience in recruitment coordination, TA operations, HR operations, or similar.
  • Hands-on experience with ATS systems — Lever and Greenhouse experience is a strong plus.
  • Strong understanding of GDPR and recruitment compliance requirements.
  • Excellent organizational skills and attention to detail.
  • Strong communication skills and a candidate-first mindset.
  • Tech-savvy, with a passion for improving processes and using AI/automation.
  • Collaborative and proactive — someone who anticipates needs and solves problems before they escalate.
  • Fluent in English with excellent communication and collaboration skills.
Benefits
  • Competitive compensation package.
  • Health insurance, meal card, and wellness benefits (therapy, sports, etc.).
  • Learning & development budget for courses, certifications, and tools.
  • Modern office in central Barcelona, with a dynamic and international team.
  • Access to Codeway’s suite of apps.
  • Relocation support for international hires.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
recruitment coordinationTA operationsHR operationsGDPR compliancereportingdata trackingprocess optimizationcandidate communicationpre-employment screeningsautomation
Soft Skills
organizational skillsattention to detailcommunication skillscandidate-first mindsetcollaborativeproactiveproblem-solvinganticipation of needs