Executive Assistant
Coates
full-time
Posted on:
Location Type: Office
Location: Australia
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About the role
- Be the key support driving efficiency across the North BU leadership team.
- Project manage two of our biggest events each year: the North BU Annual Awards and the Annual Branch Managers Conference.
- Manage competing priorities, communicate clearly and confidently with all levels of the business.
- Tailor messaging to suit the audience and anticipate their needs before they ask.
- Lead our uncompromising Safety-First culture throughout the organisation and customer relationships.
- Manage multiple inboxes and handle necessary internal approval and paperwork for travel arrangements.
- Organise meetings and telephone conferences/videoconferences and events end to end, including logistics and catering.
- Draft meeting agendas, take down minutes, circulate meeting actions, and follow up on action items.
- Perform general administrative duties for the wider team as required.
Requirements
- Minimum 5 years experience in a Senior administrative support role
- Proven ability to support an Executive and team across multiple locations
- Demonstrated experience managing or coordinating small to mid-size projects or initiatives
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Discreet and handles confidential information appropriately
Benefits
- Development and career progression pathways
- Access to our employee discounts, benefits and wellbeing program
- Purchased additional leave program
- Novated leasing and salary sacrifice
- 12 weeks Paid Parental Leave in addition to government parental leave scheme
- Volunteering opportunities through the Coates Foundation
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementadministrative supportevent managementlogistics coordinationmeeting organizationminute takingdocument drafting
Soft skills
communicationconfidentialityprioritizationleadershipadaptabilityanticipation of needs