Coates Field Service, Inc.

Administrative Assistant

• Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items
• Compile and prepare weekly reports by gathering updates from project teams and summarizing key information
• Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing
• Maintain organized records of project documentation, reports, and communications
• Assist with scheduling meetings, tracking deadlines, and supporting project timelines
• Provide general administrative support to the team as needed

Project Manager

• Serve as lead for the role on assigned projects to develop project scope, schedule, budget, forecast, deliverables, and milestones in regard to the evaluation and acquisition of real estate property rights.
• Coordinate activities from a land management standpoint with the project and/or operations groups, project outreach, permitting, legal, and engineering among other internal stakeholders.
• Facilitate and manage the work of external contractors on assigned projects.
• Set expectations and goals.
• Ensure high-quality deliverables are provided in adherence to certain standards.
• Serve as liaison between contracted land vendors and business areas.
• Lead internal and contractor resources in the negotiation and acquisition of right-of-way and other real property interests as necessary, to accommodate the construction, operation, and maintenance of assets after construction.
• Manage land budget for the programs and projects assigned, in preparation of right-of-way related cost estimates associated with land and easement acquisitions.
• Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; identify opportunities for improvement.
• Serve as a primary point of contact for the client