Administrative Assistant

Coates Field Service, Inc.

Administrative Assistant supporting project managers at Coates Field Service, Inc. Overseeing project operations and daily administrative functions for smooth communication and coordination.

Posted 5/16/2026full-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $25 per hourWebsite

About the role

Key responsibilities & impact

Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items
Compile and prepare weekly reports by gathering updates from project teams and summarizing key information
Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing
Maintain organized records of project documentation, reports, and communications
Assist with scheduling meetings, tracking deadlines, and supporting project timelines
Provide general administrative support to the team as needed

Requirements

What you’ll need

Associate or bachelor’s degree preferred
1–3 years of administrative, project coordination, or similar experience preferred
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Benefits

Comp & perks

medical/dental
vision
STD/LTD
life insurance
paid time off
company paid holidays
more!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationadministrative supportreport preparationmeeting minute documentationtask management

Soft Skills

written communicationverbal communicationorganizational skillsattention to detailmultitasking

Certifications

associate degreebachelor's degree