Co-operative Housing Federation of BC

Business Analyst

• Review and analyze engineering reports prepared by external consultants
• Liaise with co-op representative(s) and administrative staff to gather required documentation, digitize and format documentation (where necessary) and organize for use by contracted professionals
• Develop long-term strategies for capital renewals and how co-ops can pay for required work
• Collaborate with other team members during the development of long-term strategies, taking into consideration co-op finances, legal obligations and client preferences
• Draft asset management plan reports based on Federation templates and standards
• Attend co-op board meetings and promote the program and assist co-op boards in understanding the requirements of the asset management program
• Attend co-op meetings and present workshops for individual client co-ops (which may involve meetings outside regular office hours and some travel)
• Assist with maintaining of databases, spreadsheets, templates and other files
• Provide updates to the Co-op Services Director and others on the status of each asset management plan anticipating problems that may arise that will impact the Federation’s relationship with the co-op or contracted professionals
• Assist client with implementation of major construction projects by:
• Preparing cash flow projections that can be reviewed by potential lenders or regulatory bodies (such as CMHC, The Agency for Co-operative Housing and BC Housing)
• Working with the co-op to tender for project management services
• Assisting with scoping of project
• Commissioning an appraisal or other ancillary reports
• Helping select a quantity surveyor
• Providing general information about construction processes
• Providing other services as the long-term planning services evolve and supporting government relations efforts involving spreadsheets
• Support CHF BC’s energy benchmarking and sustainability initiatives that connect to asset management planning
• Maintain a current understanding of incentive and funding programs applicable to housing co-ops and assist co-ops with applying for funding programs

Asset Management Program Analyst

Maintenance Coordinator

• Manage the day-to-day coordination of maintenance services for client co-ops
• Receiving and processing maintenance work orders and inspection reports
• Assigning task to trades companies and arranging tenant access
• Following up with vendors and approving invoices for completed work
• Preparing daily, weekly and monthly tracking reports for clients
• Assisting with client billing and monitoring receivables
• Maintaining organized records and providing professional client reports
• Attending client meetings and occasional site visits
• Delivering exceptional customer service and ensuring quality control